Certified Payroll Specialist

Job Description

Job Description

Payroll Specialist

POSITION SUMMARY

The Payroll Specialist is responsible to supervise, oversee and administer the payroll and compliance process for the Company and its subsidiaries.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employee may perform other related duties as required to meet ongoing business needs or additional duties may be assigned per employee’s growth and development.

• Process weekly and biweekly Payrolls for approximately 300+ employees (Union and Non-Union) via ADP Payroll services.
• Process Prevailing Wage certified payrolls.
• Process union reporting.
• Reviews all Payroll reporting to ensure accurate and timely filing with appropriate governmental authorities.
• Ensures accurate withholdings and submission of Payroll taxes and other deductions through ADP.
• Drives preparation of amendments (if needed) and follow up on tax resolution issues.
• Runs Payroll related integration files for tax and garnishments.
• Ensures regulatory compliance regarding FLSA, Garnishments, Certified Payrolls, Union Dues, Prevailing Wage, Levy’s, Payroll taxes, local leave laws, etc.
• Other duties as assigned.

EXPERIENCE AND EDUCATION

• Two-year Accounting degree or Associates Degree or equivalent education and combined experience
• 2 years or more of Payroll/Accounting experience
• Experience in manufacturing or construction is preferred

SKILLS AND ABILITITES

• Ability to cope with ambiguity and complexity, managing a multitude of projects while maintaining composure and effective communication.
• Ability to solve practical problems and deal with a variety of situations using good judgment where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to effectively prioritize and execute competing tasks on time.
• Honesty and integrity
• Ability to collaborate effectively.
• Strategic thinking and results-oriented focused
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Problem-solver who can “think outside of the box” when faced with challenges.
• Knowledge of construction
• Task and detail oriented
• All standard office equipment, including phone, fax, copier, printer, calculator, and computer.
• Microsoft Office proficiency
• Bilingual preferred - English & Spanish

QUALIFICATION REQUIREMENTS : The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Use of hands to finger, handle or feel objects, tools, or controls; and talk and hear. Specific vision abilities required by this job include close vision, particularly reading that may be very fine print.
• The employee may occasionally lift and/or move > 30 lbs.
• Sitting 6-8 hours per day. There is the option to stand while working.

SAFETY EQUIPMENT: All established safety rules must be followed, and equipment used where required.

BENEFITS

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Life insurance
• Employee assistance program
• 401(k)