Executive Operations Support Specialist

Role Description

This role will serve as the primary administrative and staff resource for the HXP CEO and assigned subsidiary President(s) and senior teams, facilitating seamless coordination within and between the leaders and the boards of directors for HXP and its controlled entities. Reporting jointly to and acting under the direction of the HXP CEO and assigned subsidiary President, plays a key role in supporting executive priorities and enhancing organizational effectiveness.

What You'll Do:

• Support the executive meeting cadence, which includes scheduling, preparing agendas, tracking decisions, and handling follow-up communications to ensure seamless execution.
• Collaborate with HXP and assigned subsidiary leaders to optimize the scheduling of engagements, travel plans, and formal communications, ensuring alignment with the organization’s strategic priorities.
• Serve as the primary liaison to the HXP board of directors and the boards of controlled entities, managing logistics such as travel, accommodations, and board material preparation.
• Work closely with the HXP external General Counsel to ensure compliance with governance protocols, required filings, and board-related processes.
• Act as an internal communications champion for the HXP CEO and assigned subsidiary President(s), liaising with internal and external communication teams across HXP and its controlled entities.
• Identify and recommend communication opportunities to elevate the visibility of the leaders, ensuring messaging consistency and engagement.
• Maintain an understanding of the activities, funding, and senior staffing of HXP’s controlled entities to support alignment and collaboration across the group.
• Support cross-entity strategies and initiatives by fostering collaboration and ensuring operational alignment with HXP’s overarching goals.
• Lead or contribute to special projects, process optimization efforts, and strategic initiatives as assigned, ensuring measurable outcomes and enhanced efficiency within the CEO’s and President’s offices.

This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. HealthX Partners Incorporated reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

Qualifications

• Proven experience providing senior-level administrative and operational support to organizational leaders.
• Knowledge of non-profit board governance processes and best practices.
• Strong interpersonal, communication, organizational, and multitasking skills, demonstrated in complex and dynamic environments.
• Eagerness to learn, adapt, and shape this inaugural staff-level role within a growing organization like HXP.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Able to maintain complete confidentiality for sensitive issues and information.
• Notarial credential, preferred.

Benefits

• Comprehensive benefits package that offers health, financial planning, family care, and flexibility for work-life fit.
• Competitive leave package, with some offices offering a compressed work week throughout the year.
• Commitment to career growth with multiple potential career paths and access to hundreds of courses through the learning management system.
• Encouragement of innovation and collaboration to drive impact and pioneer new solutions.

Company Description

HealthX Partners Incorporated (HXP) is a co-created parent company by Population Services International (PSI) and the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), aimed at achieving greater impact while delivering efficiencies and greater value for consumers, clients, host governments, stakeholders, and the global health sector.