Receptionist (Part-time M-F 10AM-4:30PM)

Job Details Receptionist (Part-time, Monday - Friday, 10:00 AM - 4:30 PM) The Receptionist will be responsible for answering telephones and directing customers to the appropriate associate, greeting and directing visitors. Handling incoming and outgoing mail and assisting with other clerical duties as needed. Responsibilities May need to travel during training. Provide daily phone coverage of the company’s switchboard. Handles incoming mail & outgoing mail (checks, invoices, statements, packages). Maintains call routing sheet for incoming sales & services inquiries. Partners with all departments to keep this up to date. Provides general clerical/administrative support as needed (typing, data entry, spreadsheet assignments, sorting/filing, preparing mailings, ordering supplies, etc.). Assist with projects, presentations, and training events as needed. May include researching information; preparing, printing, copying, assembling, or gathering materials, manuals, binders, and/or certificates; room reservation/set-up/take-down; providing coffee, supplies; etc. Arranges for delivery of promotional items or other items to remote offices, outside sales employees, and/or off-site shows and training classes. Conducts Fitness Center Orientations for applicable employees and manages waivers. Maintains Pacific Team Up calendar (9/80, PTO, events, remote, room reservations, etc.). Updates Welcome Board upon request for incoming guest and new employees. Assisting in cleaning & setting up workstations for new employees. Assists with the daily maintenance and upkeep of office equipment such as copiers and faxes, acquiring meter reads as requested by Ricoh, ordering supplies and scheduling service. Performs daily end-of-the-day activities to include Kitchen/Lunchroom clean-up (empty & clean coffee pots; load & start dishwasher; wipe down and restock coffee maker, water dispenser, microwaves, fridge doors, counters and tables if needed) and Training Room, Board Room, Internal Conference Room, and Lobby clean-up (organize room, wipe down tabletops if needed, dispose of abandoned materials, etc.) Once a week, check Copy/Mail Room and Library for needed organizing and counter cleaning. Initiates periodic efforts to clean out the Lunchroom refrigerators. Printing temporary nameplates & placing orders for new. Prepare and maintain back-up reception schedule. Qualifications Excellent customer service skills and the ability to communicate professionally and clearly, especially via telephone. Some past switchboard/receptionist experience preferred. Very good clerical, administrative & PC skills including MS Teams, Windows, Outlook, Word, Excel and PowerPoint. Demonstrated accuracy, thoroughness, and attention to detail. Ability to monitor/ proofread own work to ensure quality. Excellent organizational skills and ability to multi-task, prioritize, handle interruptions, work at a fast pace, and meet deadlines. Good initiative and problem-solving skills; self-starter and fast learner. The ability to work with minimum supervision, as well as collectively with the rest of the Administrative Support Team. Ability to apply reasoning and common sense to problem-solve. Positive attitude and good work ethic. Excellent attendance & punctuality, dependable, responsive to management’s instructions & direction, respectful to coworkers, willingness to take ownership/accountability of assignments and go the extra mile. Working Conditions Includes working primarily in an office setting Monday - Friday 10:00 AM - 4:30 PM, with occasional visits to the shop. This is an on-site position; hours may vary between 07:30 AM - 04:30 PM and may require evening hours on an infrequent basis. Physical Requirements Sitting, standing, walking, talking, hearing, seeing, bending and stooping. Prolonged sitting with limited breaks. May require extended periods of time working on a PC. Ability to reach frequently with both hands and arms. Ability to lift boxes of moderate weight (+/- 20-25 lbs) and carry them short distances. Ability to restock coffee machine. Working primarily in an office setting with occasional visits throughout the building. Compensation Hourly Wage : $21.00 - $26.00 per hour. Most candidates with less than 5 years of experience will be hired at a rate between $21.00-$23.00 per hour. Prior work or industry experience, job-related education, and unique skills will be taken into consideration when setting the wage rate. Eligible for additional compensation including overtime and an annual profit share award. Equal Opportunity Employer . This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr