Administrative Staff Specialist

Administrative Staff Specialist

Our client, a Public Procurement Solutions company, is looking for an Administrative Staff Specialist for their Phoenix, AZ location.

Responsibilities:

- Interacts directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.

- Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.

- Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues.

- Assists victims and the State during proceedings.

- Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information needed for court from litigants, communicate cases called with Judicial Officer.

- Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.

- Assists with case processing, setting hearings, and providing hearing dates during court proceedings.

- Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time to maintain updated data, modify existing records, or initiate court ordered actions.

- Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.

- Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.

- Perform work tasks with attention to detail

- Establish and maintain effective working relationships with others

- Make sound decisions in accordance with regulations, policies and procedures

- Ability to prioritize tasks and re-prioritize tasks based on importance and time sensitivity Essential Job Tasks (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

Requirements:

- Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities OR Combined Education and Experience

- An equivalent combination of post-secondary education may substitute on a year-for-year basis.

- High School diploma or GED

- Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities OR Combined Education and Experience

- An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Our Preferred Candidate Has:

- Bilingual in Spanish/English

- Experience within a courtroom environment; maintaining order and integrity of the court process

- Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy/fax machine

- Legal research methods and techniques

- Court policies, procedures, and operations

- State laws, rules, and regulations

Skills Required Skill In:

- Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people Utilizing the following programs and equipment; Microsoft Outlook, Word, & Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machine.

Working Conditions:

- While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking.

- The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms.

- Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds.

- Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Why Should You Apply?

- Health Benefits

- Referral Program

- Excellent growth and advancement opportunities