Administrative Officer

Administrative Officer

Duties include but are not limited to:

• Oversees and facilitates the administrative management for Nursing Education.
• Independently develops, plans, issues, and implements procedures to comply with administrative directives.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management, and data management.
• Serves as the primary point of contact for office visits with vendors and other VA services.
• Designs and implements policies and procedures to manage administrative and personnel-related functions.
• Reviews guidance, identifies problem areas, and recommends actions to improve procedures, efficiency, and policy compliance.
• Plays a key role in planning, organizational development, direction, and evaluation of medical center administration.
• Maintains all documents required for external reviews and ensures accreditation compliance with JCAHO and OAA.
• Assists in preparation for inspections and reviews such as OIG, CDC, DHEC, OSHA, JCAHO, and OAA, and attends meetings as needed.
• Oversees monitoring of academic performance and collaborative partnerships for Scholarship Recipients.
• Assists management in staffing projections for EISP/VANEEP, prepares adherence reports, processes scholarship funds, and ensures compliance.
• Reviews incoming requests and recommends actions based on internal operations, policy, and budget considerations.
• Participates in planning for budgeting and financial management for Nursing Education.
• Assists with budget formulation, justification, execution, financial management, and reporting.
• Provides budgetary and financial advice to management.
• Manages funding from various sources and develops budget data and justification.
• Directs and monitors execution of funds, reviews financial reports, reconciles cost center expenditures, ensures proper authorization, verifies daily fund availability, and serves as Custodial Officer for assigned equipment inventories.
• Acts in a confidential capacity handling sensitive information, audits, and investigations.
• Ensures timely completion of action items and responses.
• Reviews regulatory guidelines and provides recommendations for personnel administration and organizational structuring.
• Provides administrative and clerical support to accomplish the mission of Nursing Education and the Medical Center.
• Consults with staff on corrective actions and performs quality management activities to improve transactions, customer service, and procedures.
• Addresses Environment of Care issues and maintains HR plans including disaster preparedness, ADP contingency, fire and safety, utilities, and hazardous materials management.
• Maintains HR Cascade and Call Back Plans.
• Serves as the primary digital platform author, reviews and updates content, drafts communication, manages SharePoint updates, and oversees user password/menu access as ADPAC.
• Supports procurement for Nursing Education, prepares proposals, acts as COR, maintains records, and manages small procurements.
• Assists in determining costs, performing analyses, soliciting bids, preparing justifications, and communicating with vendors and contractors.
• Assists with purchase orders and controls purchasing and use of supplies.
• Oversees property management, prepares accession/de-accession documents, conducts equipment surveys, and ensures efficient use of property.
• Exercises authority for obligations and expenditures.
• Assists in identifying, monitoring, and reporting JCAHO standards and tracers.
• Works with staff to identify subject-matter training needs, publishes training opportunities, arranges classroom space, and supports preparation of audiovisual materials and handouts.

Work Schedule: Full-Time, 40 hours a week, Monday - Friday, 7:30 am - 4:00 pm

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD137520

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized