Temporary Administrative Assistant, Volunteer Services

UCI Temporary Employment Services

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Your Role on the Team: Job duties include, but are not limited to: coordinate volunteer assignments, handle check-ins and call-outs, and adjust shift coverage to meet operational needs. Respond promptly to incoming phone calls and emails from volunteers, sending regular shift reminders and program updates. Process applications, run background checks, collect signed waivers, and schedule new volunteer orientation sessions. Create visual flyers and digital outreach content using basic design tools to support recruitment campaigns. Update standard operating procedures, track volunteer service hours, and maintain organized digital filing systems.

What It Takes to be Successful: Required: previous experience in administrative support, customer service, or office administration. Exceptional written and verbal communication skills for managing emails, phone calls, and public interactions. Proven multi-tasking skills with high accuracy in data entry, scheduling, and file management. Professional experience using Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Ability to read, write, and follow written and oral instructions in English. Preferred: familiarity with volunteer management software. Experience using tools like Canva to design promotional flyers and social media graphics. Professional fluency in Spanish to support and communicate with local community members. Previous experience assisting with operational documentation, manuals, or standard operating procedures.

Total Rewards: In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Pay Rate: $29.40/hour.

Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: background check and live scan employment misconduct, legal right to work in the United States, vaccination policies, smoking and tobacco policy, drug free environment.

Temporary Employment: This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles. The majority of our temporary positions are Monday Friday, 8:00 a.m. 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume. Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information: All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.