Administrative Specialist

Xavier University of Louisiana

Posting Details Posting Summary Position Title Administrative Specialist FLSA Exempt Department Office Of Academic Affairs Job Summary Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/EOE Minimum Qualifications

College degree.
Two years administrative office experience required.
Ability to organize duties efficiently with daily, frequent attention to detail.
Ability to maintain confidentiality in all matters.

Preferred Qualifications 1. Experience working in a university setting. Special Requirements Summary Work Hours Full time KSA's Knowledge, Education, Experience, and Proficiencies

Strong interpersonal, oral and written communication skills.
Working knowledge of basic computer operations and applications.
Ability to establish work assignment priorities and perform duties without

immediate or constant supervision. Essential Duties and Responsibilities Essential Duties and Responsibilities Description Front Desk Management Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution. Essential Duties and Responsibilities Description Support Assistant Provost Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions. Essential Duties and Responsibilities Description Special Projects Serve as support for special projects which occur daily and/or periodically in Academic Affairs. Essential Duties and Responsibilities Description Other Duties As Assigned Perform other related duties and responsibilities as requested or required, whether or not specifically mentioned in the job description. Posting Detail Information Posting Number

S507P

Number of Vacancies 1 Desired Start Date 10/01/2026 Position End Date (if temporary) Posting Date 09/04/2026 Application Review Date Closing Date 10/31/2026 Open Until Filled No Special Instructions to Applicants Attach online only your resume, cover letter, and contact information for three references. Quicklink for Posting About Xavier About Xavier Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning. Xavier University of Louisiana

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Administrative Specialist in New Orleans, LA vacancy

Administrative Program Specialist A
...Administrative Program Specialist A Join the Louisiana Office of Public Health's Vital Records Registry as an Administrative Program Specialist A and play a vital role in helping individuals and families obtain accurate and legally recognized records. Use your analytical...
Suggested
Full time
Work experience placement
Work at office
Louisiana.gov
New Orleans, LA
3 days ago
Legal Administrative Specialist
...documents, correspondence and related materials; conducting basic factual research and document searches; and providing general administrative support in a legal environment. Education: Successful completion of one (1) full year of progressively higher level graduate...
Suggested
Work at office
Executive Office for U.S. Attorneys and the Office of the U....
New Orleans, LA
18 hours ago
Law Firm Notary - Administrative Specialist
...Job Description Job Description SUMMARY: This full-time on-site position is focused on administrative responsibilities including inbound and outbound physical mail, reception, copying, scanning, filing legal documents, front desk, and other administrative tasks...
Suggested
Full time
H1b
McCalla Raymer Leibert Pierce, LLP
New Orleans, LA
15 days ago
Property Administrative Specialist
...Job Description Position Summary Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage)...
Suggested
Work at office
Marriott International
New Orleans, LA
4 days ago
Administrative Coordinator
...levels of membership when they call or communicate through other means, as well as in-person at Chamber events. Responsible for all Administrative processes required to keep the Chamber’s office in order. The person in this position acts as the liaison with the Board of...
Suggested
Temporary work
Work at office
The New Orleans Tribune
New Orleans, LA
18 hours ago
Administrative Coordinator 4
...productivity. Using Data :Theability to use relevant and valid data to inform a recommendation for action Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as...
Local area
SE LA Flood Protection Auth-East
New Orleans, LA
2 days ago
Office Manager
...each office, scheduling appointments, relaying information to callers, and otherwise assisting staff with clerical work and minor administrative detail. Perks of this role ~8am-5pm weekday schedule ~ Growth and stability working within a national agency What...
Full time
Work at office
Weekday work
Clarvida
Metairie, LA
more than 2 months ago
Office Manager
$31k - $40k
...distribution. Assist with the preparation and distribution of progress reports and report cards to families. Provide clerical and administrative support to the CEO and Leadership Team as needed. Perform general office duties, including data entry, filing, copying, and...
Full time
Interim role
Summer work
Work at office
Elan Academy
New Orleans, LA
29 days ago
Bookkeeper & Office Manager
...plays a key role in safeguarding the company's financial health. In addition, as the Office Manager, this role ensures efficient administrative operations, from procurement of office supplies to meeting coordination and schedule management. Adherence to processes,...
Full time
Contract work
Work at office
Craft Kettle Brewing Equipment
New Orleans, LA
more than 2 months ago
Healthcare Administrative Coordinator
Ochsner Health in New Orleans is seeking an experienced administrative professional to support a busy department. You will handle clerical tasks, maintain calendars, coordinate travel, and prepare correspondence while ensuring accurate records and timely communication...
Ochsner Health
New Orleans, LA
3 days ago
Dental Office Manager
...practice. The Office Manager plays a central role in delivering a five star experience to each patient. This individual will lead the administrative team, optimize office operations, support practice growth, and ensure that patient needs are met to the utmost degree...
Work at office
BAM Management Group
Metairie, LA
10 hours ago
Office Manager
$19 per hour
...is responsible for ensuring the office operates efficiently by coordinating communications, scheduling appointments, managing administrative functions, and supporting daily office operations. The Office Manager provides clerical and administrative support to staff while...
Full time
Work at office
Clarvida Maine
Metairie, LA
3 days ago
Executive Administrative Coordinator - Specific Locations
$64.2k - $116.4k
...use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional...
Summer holiday
Work at office
Flexible hours
EY
New Orleans, LA
18 hours ago
School Front Office & Enrollment Coordinator
...student engagement, and overseeing effective communication within the school. The ideal candidate should have at least 2 years of administrative support experience and a high school diploma. This role offers a unique opportunity to support a vibrant school community while...
Work at office
KIPP New Orleans
New Orleans, LA
4 days ago
Office Manager
...diagnosis Calculate fees for dental treatment Coordinate financial agreements for the patient's portion of dental treatment costs Administrative duties include checking patients in and out and coordinating payments. Interview, hire, and oversee training of new employees...
Full time
Temporary work
Work at office
Relocation package
Flexible hours
Day shift
MINT dentistry
New Orleans, LA
1 day ago
Office Coordinator
...and ensuring daily front office activities run smoothly. Maintains a professional, positive school image by managing day‑to‑day administrative tasks such as phone calls, emails, and visitor check‑ins with efficiency and courtesy. Supports daily operations tasks such as...
Hourly pay
Full time
Contract work
Casual work
Work at office
Local area
Immediate start
Monday to Friday
Flexible hours
Day shift
Afternoon shift
KIPP New Orleans
New Orleans, LA
4 days ago
Dental Office Manager
$17 per hour
...bilingual/fluent in Spanish and English. Duties: Insurance processing, billing, and collecting. Handle Dental Office Administrative Duties. Compensation: Starting $17.00 an hour to $19.00. Salary based on experience. Perks: Signing bonus....
Work at office
Immediate start
Relocation package
Gentilly Family Dental
New Orleans, LA
more than 2 months ago
Office Manager
...community. We are expanding in the throughout the Jefferson and Orleans parish market and seeking an experienced and professional Administrator/Office Manager to join our team. We are in need of a sharp, detail-oriented, high-energy individual who is determined and able...
Work at office
Local area
Immediate start
Weekend work
Senior Helpers - Metairie, LA
Metairie, LA
a month ago
Assistant Director of Front Office
Assistant Director Of Front Office At HRI Hospitality, we offer a unique perspective on hotel ownership and management. We're here to expand the possibilities of what once was, with our history of restoring properties to their former glory as well as new build projects...
Work at office
Local area
HRI Hospitality
New Orleans, LA
4 days ago
Office Administrator
...exceptional service to seller and buyer clients. As an Office Administrator, AKA "Agent Experience Coordinator", you are the first person... ...from templates, and being the liaison to marketing specialists for more complex support requests Work collaboratively with...
Full time
Work at office
Flexible hours
Compass
New Orleans, LA
more than 2 months ago
Administrative Coordinator
...receivable and accounts payable processes, including invoices, receipts, payment documentation, and related paperwork. Provide general administrative support, including document preparation, filing, data entry, scheduling, and other day-to-day office needs. Receive, enter,...
Work at office
Victory Air & Equipment Llc
Belle Chasse, LA
1 day ago
Housekeeping Office Coordinator
...Housekeeping Administrative Assistant Performs all basic administrative functions in the Housekeeping department and is responsible for ensuring the efficient operation in accordance with Avion Hospitality standards. Responsibilities: - Approach all encounters...
Work at office
Weekend work
Avion Hospitality
New Orleans, LA
1 day ago
Business office Coordinator
...program in accordance with hospice policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement. Company Compassus Position Specific Responsibilities Facilitates communications between departments and...
Contract work
For contractors
Work at office
Flexible hours
Afternoon shift
1 day per week
Compassus
Metairie, LA
3 days ago
Housekeeping Office Coordinator
...religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status Qualifications Prior administrative assistant experience preferred, ideally in a fast-paced or customer-focused environment. Previous housekeeping experience...
Full time
Live in
Work at office
Night shift
Hyatt Regency
New Orleans, LA
18 hours ago
Office Operations Coordinator
Audubon is currently seeking an Office Administrator to join our Metairie, LA Office. The Office Administrator will provide support for efficient execution of processes in progress. Responsibilities include data entry of expense reports, maintaining calendars, travel arrangements...
Work at office
auduboncorporatecareers
Metairie, LA
3 days ago
Office Services Coordinator
...To: Sr. Director, Corporate Facilities Management Position Summary The Office Services Coordinator provides on-site facilities, administrative, and general office support for the New Orleans office. This role serves as a key point of contact for employees, visitors,...
Full time
Work at office
Gallo Mechanical, LLC
New Orleans, LA
18 hours ago
Office Assistant/School Secretary
...the completion of their work activities/responsibilities. # Obtain quotes and process purchases based on requests from school administration. # Other duties as assigned by Principal Assist Registrar with processing withdrawal and transfer of students in the Student...
Work at office
New Orleans College Prep
New Orleans, LA
a month ago
Administrative Supervisor
...Acadiana CARES, in conjunction with the LA Office of Public Health STI/HIV/Hepatitis Program (OPH SHHP), is hiring for the Administrative Supervisor, a full-time in-office position. The Administrative Supervisor will provide supervision and guidance to the clerical support...
Full time
Work at office
Local area
Acadiana Cares
New Orleans, LA
4 days ago
Office Assistant - Caesars Superdome & Smoothie King Center
...Office Assistant - Caesars Superdome & Smoothie King Center The Role Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. Company Overview: Legends is a holistic agency that specializes in delivering...
Work at office
Legends
New Orleans, LA
18 hours ago
OFFICE ASSISTANT (ENTRANCE) (CLASS CODE 0132)
...related work as required. Minimum Qualifications High School Diploma or GED. * Three (3) years of full-time paid clerical, administrative, computer, public contact or dispatching experience. Successful completion of thirty (30) college credit hours from an...
Full time
Part time
Work at office
City of New Orleans
New Orleans, LA
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Specialist. Be the first to apply!