Medical Administrative Assistant

Administrative Assistant

Our client, a leading organization in the healthcare and corporate wellness industry, is seeking a dedicated Administrative Assistant to join their team. As an Administrative Assistant, you will be an essential part of the Colleague Total Rewards and Well-being (CTRW) department supporting medical services. The ideal candidate will demonstrate excellent organizational skills, proactive communication, and a collaborative spirit, which will enable you to thrive in this dynamic environment.

Location: New York, NY. ONSITE

Duration: 12 months with the possibility of extension/conversion

Pay Range: $23.25/hr w2

What's the Job?

• Serve as the primary communication point for leaders, colleagues, and medical department staff
• Support nursing staff with daily operational tasks and scheduling
• Assist with managing the department's electronic medical record system and documentation
• Coordinate and support wellness programs, promotional events, and community outreach activities
• Handle administrative duties such as ordering supplies, processing invoices, and supporting reporting efforts

What's Needed?

• High school diploma or equivalent; minimum of 2 years of business or administrative experience
• Strong attention to detail and excellent follow-up skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Discretion and sound judgment in handling sensitive information
• Proficiency in MS Office Suite (PowerPoint, Excel, Word, Outlook) and familiarity with systems like Ariba and Concur

What's in it for me?

• Opportunity to work in a supportive and inclusive environment that values diversity
• Engagement in meaningful work that promotes health and well-being
• Potential for career growth and development within a global organization
• Access to comprehensive benefits after the waiting period
• Weekly pay and a collaborative team culture