Accounts Payable Associate

Accounts Payable Associate

Reporting Manager: Accounting Manager

Location: Hoffman Estates, IL & Chicago, IL

Hours: Monday through Friday, 8:30am to 5:30pm

Classification: Non-Exempt (Hourly)

Travel: 0%

Position Summary

The Accounts Payable Associate is responsible for managing vendor invoices, ensuring timely and accurate payments, and maintaining strong financial controls within the organization. This role supports smooth procurement operations, accurate financial reporting, and positive vendor relationships. Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing. We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse screening.

Essential Duties

• Invoice Processing — Review, verify, and enter vendor invoices into the accounting system with accuracy.
• Payment Administration — Prepare and process weekly check runs, ACH payments, and wire transfers.
• Vendor Management — Respond to vendor inquiries, resolve discrepancies, and maintain up-to-date vendor records.
• Three-Way Matching — Match purchase orders, receiving documents, and invoices to ensure proper authorization.
• Expense Compliance — Review employee expense reports for accuracy and policy adherence.
• Reconciliation — Reconcile AP subledger to the general ledger and resolve variances.
• Reporting — Prepare AP aging reports, payment forecasts, and month-end closing support.
• Process Improvement — Identify opportunities to streamline AP workflows and strengthen internal controls.
• Other duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable or general accounting.
• Strong proficiency in Excel and familiarity with ERP/accounting systems (e.g., SAP, NetSuite, QuickBooks).
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication and customer-service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.

Work Environment

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands

• Frequent: Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.
• Periodic: Standing, walking, bending, and stooping.
• Occasional: Lifting, pushing, and pulling objects.