Staffing and Administrative Coordinator

Staffing and Administrative Coordinator

Exceptional senior living starts with extraordinary people. At Wesley Willows, your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service. 


Apply today and receive a response within 48 hours!

What You'll Do:

• Manage daily, weekly, and monthly nursing staff schedules to maintain appropriate staffing coverage
• Coordinate shift changes, vacation requests, call-offs, agency staffing, and on-call scheduling support
• Maintain attendance records, review timecards, process payroll, and manage agency invoices
• Prepare daily nursing assignments and maintain accurate staff contact information
• Assist with onboarding, PBJ reporting, supply ordering, phones, and other administrative support tasks
• Support nursing leadership in maintaining compliance, efficient operations, and quality resident care
• Provide CNA floor coverage as needed
• Regularly participate in on-call coverage outside scheduled hours to support a 24-hour response to staffing and scheduling issues

What You'll Need:

• High school diploma or equivalent required; associate degree or higher preferred
• Current Illinois CNA certification, or willingness to receive active certification in the first 90 days of employment (required)
• One to two years of healthcare or long-term care scheduling experience (required)
• Experience with scheduling software and Microsoft Office Suite (required)
• Strong communication, organization, customer service, and multitasking skills

Benefits Available to Qualified Employees:

• Financial Wellness Perks: Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing.
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• 403(b) Retirement Plan with Employer Match
• Life/AD&D Insurance
• Short- & Long-Term Disability
• Accident, Critical Illness, and Hospital Indemnity Insurance
• Mail Order Pharmacy
• Telemedicine
• Wellness Programs
• Employee Assistance Program

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.

Our Commitment to Health & Safety The wellbeing of our residents and team members is our top priority. To help keep everyone safe, we ask all team members to receive a yearly flu shot (with medical and religious exemptions available), While we do not require the COVID-19 vaccine for employment, we do collect vaccination status in accordance with health guidelines. This helps us keep our community informed, safe, and prepared. Candidates must also complete a QuantiFERON Gold TB Blood Test as part of their pre-hire drug screen and physical.

Due to the safety-sensitive nature of skilled nursing services and participation in Medicare and Medicaid programs, employment is contingent upon successful completion of:

• Illinois Health Care Worker Background Check Act Screening
• National, State, County Criminal Background Checks
• Federal and state exclusion screening (OIG/Medicare/Medicaid)
• Pre-employment drug screening (including marijuana)
• Verification of work authorization
• Applicable registry verification (CNA. Nurse)
• Motor vehicle record view for positions requiring driving