Accounts Payable Clerk / AP Clerk

About Wall Colmonoy
Wall Colmonoy is a leading global materials engineering group, family-owned for over 85 years, specializing in high-performance surfacing and brazing products, precision castings, coatings, and engineered components. Serving aerospace, automotive, glass container, oil & gas, mining, energy, and other industrial sectors, we are committed to innovation, operational excellence, and maximizing shareholder value.
We are seeking an Accounts Payable Clerk to support the financial accuracy and daily accounting operations. This role is responsible for processing vendor invoices, preparing payment batches, maintaining vendor records, supporting month-end activity, and helping ensure strong accounts payable controls across multiple entities and ERP systems.

Position Summary
The AP Clerk is responsible for the centralized accounts payable process across Wall Colmonoy's North American entities. Reporting to the Controller, this position processes vendor invoices, performs coding and GL account assignment, supports three-way matching, prepares weekly payment batches, and maintains accurate vendor records.
This role is a key control point in the payment process. The AP Clerk prepares and monitors accounts payable activity, while payment releases and certain approvals remain with the Controller. The ideal candidate will be accurate, dependable, comfortable working across multiple systems, and able to manage AP activity in a fast-paced, multi-entity environment.

Essential Responsibilities
Accounts Payable Processing

• Process vendor invoices across multiple entities, including coding, GL account assignment, three-way matching, and review of supporting documentation.
• Route non-PO invoices for approval according to internal workflow before posting.
• Identify, research, and help resolve invoice discrepancies, quantity variances, pricing issues, and missing documentation.
• Maintain accurate vendor files and AP records in accordance with company policy and audit requirements.

Payment Processing & Vendor Management

• Prepare weekly payment batches for Controller review and release, including check, ACH, and wire payments as appropriate.
• Apply early payment discounts where applicable and flag time-sensitive, past-due, or disputed invoices requiring attention.
• Initiate new vendor setup and banking change requests, including collection of W-9s and required documentation.
• Respond to vendor inquiries, reconcile statements, maintain 1099 vendor tracking, and support year-end 1099 preparation.

Reporting, Controls & Month-End Support

• Prepare weekly AP aging reports for Controller review, identifying past-due, stale, disputed, or unresolved items.
• Support month-end AP cutoff procedures, accrual preparation, and audit requests as needed.
• Follow established AP controls, maintain proper documentation, and escalate exceptions appropriately.

ERP & Systems Support

• Work across multiple ERP platforms during system transition periods and adapt to Microsoft D365 as the company continues ERP standardization.
• Maintain accurate AP data across systems and use Excel and standard Office applications to organize, review, and support AP activity.

Qualifications and Experience
Minimum Qualifications

• Associate's degree in Accounting, Business, Finance, or a related field.
• 2+ years of hands-on accounts payable, accounting clerk, bookkeeping, or closely related finance/accounting support experience.
• Experience processing invoices in an ERP, accounting, or business system.
• Working knowledge of invoice coding, purchase orders, three-way matching, and basic accounts payable controls.
• Proficiency with Microsoft Excel, Outlook, and standard Office applications.
• Strong attention to detail and ability to maintain accuracy when processing financial transactions.
• Ability to communicate professionally with vendors and internal departments to resolve invoice, payment, or documentation issues.
• Ability to work full-time from the Madison Heights, MI office.

Preferred Qualifications

• Bachelor's degree in Accounting, Business, Finance, or a related field.
• Manufacturing, industrial, multi-entity, or shared-services accounts payable experience.
• Experience with Microsoft Dynamics AX, Microsoft D365, Sage 100, or similar ERP systems.
• Experience with 1099 vendor tracking or year-end filing support.
• Experience working in a centralized finance or accounting support function.

Required

Preferred

Job Industries

• Other