Legal Assistant I

Nature of WorkThe purpose of this job is to support City Attorney office's legal activities, including managing court calendars, case logs, creating reports and docketing. Responsible for electronic filing, claims management, customer service, FOIA log maintenance. Processes and monitors GP/FM and restitution claims on behalf of the City.ESSENTIAL DUTIES & RESPONSIBILITIESThe intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Prepares legal documents from transcription and finalizes pleadings for filing with various CourtsMaintains court calendar and FOIA log; maintains database including opening and closing of files; ensures retention requirements and appeal processGreets callers and visitors; handles and processes all incoming agency calls; screens calls and takes messages; directs inquiries to the proper source and answers questions within the context of established policies and proceduresTypes letters, legal documents, reports and a variety of other material from rough draft, clear copy, dictaphone, shorthand or notesPrepares and sends correspondence and form letters on legal matters where instructions are clear and precedence is followedFacilitates completion, collection and flow of required forms/documents such as legal documents or notices, purchase orders/requisitions, job applications, claims and billings, requests for information, travel vouchers or other forms indigenous to specialized operationsHandles arrangements for commission and committee meetings; notifies commissioners, committee members and appropriate individuals of meeting details; records, transcribes and distributes minutes of meetings as requiredMaintains various reference files, assembles and organizes data and prepares necessary reportsPerforms related work as requiredMinimum Training and ExperienceRequired Education and ExperienceHigh school diploma (or GED equivalent) --AND-- At least three (3) years of experience in responsible legal clerical and secretarial work --OR-- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilitiesOther InformationWe Offer:Medical, Dental, and Vision starting on Day 16% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)Employee & Employer contributions to Retiree Health Savings AccountVoluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan optionsTwelve Paid HolidaysPaid Vacation and Sick TimePaid Parking (if applicable)Employee Home Ownership IncentiveTuition Reimbursement and professional development opportunitiesPaid Parental LeaveEmployee Assistance Program with free mental health counselingComprehensive Wellness program with a health and wellness incentiveEmployee Discounts and PerksIf you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Leaves and Accommodations Analyst, Amanda Kaulback. Email View email address on click.appcast.io or View email address on click.appcast.io or by phone at View phone number on click.appcast.io.The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.