Legal Assistant

Legal Assistant – Workers' Compensation Defense (Remote)

Salary: $50,000 per year

Location: Remote in California

About the Opportunity

A growing, technology-driven California workers' compensation defense law firm is seeking a highly organized, proactive, and detail-oriented Legal Assistant to join its fully remote team.

New Grads Welcome - Please Apply!

This is not a passive administrative role. We are looking for someone who understands the fast pace of workers' compensation defense litigation, can manage deadlines effectively, communicate professionally, and help ensure every file continues moving forward. The ideal candidate takes ownership of their work, follows through on assignments, asks thoughtful questions, and understands that strong organization and communication are critical to successful legal operations.

The firm represents employers, insurance carriers, and third-party administrators in California workers' compensation matters. Team members work collaboratively in a fully remote environment utilizing modern legal technology and case management systems.

Position Overview

The Legal Assistant will support attorneys, hearing representatives, operations personnel, and paralegals with daily case management activities, calendaring, document preparation, filing, deposition coordination, medical-legal tracking, and communication support.

The successful candidate will be comfortable working independently while maintaining consistent communication with team members through email, Microsoft Teams, and case management software.

Key Responsibilities

Case Management & File Maintenance

• Maintain accurate and up-to-date case information within the firm's case management system.
• Save, organize, and properly categorize documents according to established procedures.
• Enter and track tasks, deadlines, hearing dates, deposition dates, medical evaluations, report due dates, and follow-up activities.
• Review files for missing documentation, incomplete information, duplicate entries, and overdue tasks.
• Ensure critical deadlines are properly calendared and monitored.

Calendaring & Deadline Management

• Calendar hearings, depositions, medical evaluations, report deadlines, objections, settlement conferences, and internal follow-up dates.
• Review calendars daily for upcoming deadlines, scheduling conflicts, and overdue items.
• Assist in ensuring deadlines are not missed and responsibilities are clearly assigned.
• Proactively follow up on outstanding reports, records requests, client responses, and pending case activities.

Workers' Compensation Defense Support

• Assist with opening new files, preparing notices of representation, initial correspondence, and case setup.
• Organize medical records, personnel records, subpoenas, deposition exhibits, and medical-legal packets.
• Track medical-legal deadlines, evaluation dates, reports, supplemental requests, and follow-up activities.
• Coordinate depositions, prepare notices, confirm appearances, and arrange interpreters or other logistics when necessary.
• Assist with hearing preparation, exhibit organization, witness information, and trial readiness.

Communication & Client Support

• Communicate professionally with clients, employers, adjusters, opposing counsel, medical providers, vendors, and court personnel.
• Follow up regarding missing records, case status information, settlement documents, witness availability, and medical-legal issues.
• Draft correspondence, status updates, and communications for attorney review.
• Escalate urgent or unresolved issues promptly.

Filing & Document Preparation

• Assist with electronic filings and service of documents.
• Prepare proofs of service, correspondence, notices, exhibits, and routine workers' compensation documents.
• Track filing and service activity to ensure completion and accuracy.
• Verify documents are properly saved and organized within the case management system.

Administrative Support

• Assist with billing support, time-entry review, and administrative functions as needed.
• Help identify missing billable activities associated with case work.
• Support initiatives that improve organization and operational efficiency.

Required Qualifications

• Minimum 1–3 years of legal assistant experience, preferably within California workers' compensation defense.
• Familiarity with WCAB procedures, EAMS filings, depositions, subpoenas, medical-legal processes, and workers' compensation terminology.
• Strong calendaring and deadline management skills.
• Experience with legal case management software preferred.
• Ability to work independently in a remote environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Outlook, Adobe/PDF tools, and cloud-based document management systems.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Ideal Candidate

The ideal candidate:

• Takes initiative and follows through without constant supervision.
• Understands the importance of calendaring, deadline management, and proactive follow-up.
• Communicates clearly and professionally.
• Exercises sound judgment and asks questions when clarification is needed.
• Works effectively in a collaborative remote environment.
• Maintains strong organizational habits and attention to detail.
• Possesses a team-oriented mindset and willingness to assist where needed.
• Has an interest in growing within workers' compensation defense.

Remote Work Requirements

This is a fully remote position requiring professionalism, accountability, and responsiveness during standard business hours.

Applicants must have:

• Reliable high-speed internet access.
• A dedicated home office or quiet work environment.
• The ability to remain available and responsive throughout the workday.
• Comfort using remote communication and collaboration tools.

Regular communication and collaboration with team members is expected throughout the workday.

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email View email address on click.appcast.io