Human Resources Compliance Specialist

Job Description Summary The purpose of this job is to ensure compliance with Commercial Driver’s License (CDL) regulations and drug and alcohol policies. Serves as the designated employer representative (DER), managing compliance matters in alignment with policies, ordinances, laws and regulations. Essential Duties and Responsibilities Serves as the designated employer representative, managing compliance matters and acting as a point of contact for regulatory agencies. Oversees CDL compliance, including adherence to regulations. Oversees the administration of drug and alcohol testing programs, ensuring compliance with regulations. Administers CDL examiner program. Conducts audits to identify any potential violations or areas for improvement and implements corrective actions. Develops and implements policies and procedures to promote compliance. Provides guidance and interpretation of employment standards, policies, procedures, laws and regulations to employees and management. Prepares and submits reports required by regulatory agencies or management to demonstrate compliance efforts and outcomes. Maintains accurate and detailed records. Develops and conducts training on related policies and procedures. Regular attendance is a necessary and essential function. Performs other related duties as assigned. Supervisory Responsibilities No supervisory authority. Work requires providing guidance and training to others. Human Collaboration and Job Impact Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have significant impact on the organization in terms of time, money, or public/employee relations. Fiscal Responsibility Position has limited fiscal responsibility. May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures. Education and Experience Bachelor’s Degree in Human Resources, Business Administration, or related field. 1 to 3 years’ experience in human resources, employment law or CDL compliance. Licenses or Certifications Valid driver’s license. Knowledge, Skills and Abilities Knowledge of CDL regulations, including Federal Motor Carrier Safety Administration (FMCSA) and Federal Transportation Administration (FTA). General office practices and administrative procedures, records management and administration techniques and procedures. Common business software applications such as Microsoft Office and Google. Skill in Collecting, organizing, and analyzing complex and/or technical data. Drafting, editing and formatting clear, and comprehensive policies and procedures. Researching laws, regulations, and best practices to ensure policy compliance. Organizing and managing time effectively. Developing and conducting training. Maintaining detailed and accurate records. Communicating verbally and in writing to meet the needs of the audience. Ability to Recognize, analyze, and solve a variety of problems. Interpret complex regulations and apply them effectively. Synthesize complex regulatory language into actionable policies. Process and manage confidential information with discretion. Exercise sound judgment in making critical decisions. Render credible testimony. Regularly use a computer, software, phone and related office equipment. Successfully pass an annual state background check as required to administer the CDL examiner program. Focus on tasks. Ability to respond to calls outside of normal business hours. Work Environment Office or similar indoor environment – Frequently or Often. Vehicle – Sometimes. Exposures Individuals who are hostile or irate – Sometimes. Physical Demands This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Hours/Days Generally Monday – Friday; 8:00 a.m. – 5:00 p.m. with extra hours as required, including nights and early mornings. Salary Starting Salary $25.82-$28.50/hr; commensurate with training and experience. Pay Grade 108 Number of Positions Available 1 #J-18808-Ljbffr City of Columbia