HR Coordinator

Job Description

Job Description

Do you enjoy staying organized, helping others, and making sure important details do not fall through the cracks? Are you someone who communicates well, follows through, and enjoys supporting both employees and leaders?

If so, you may be a great fit for our One Senior Care family of businesses, including LIFE-NWPA, Mountain View PACE, Buckeye PACE, and PACE North.

Job Summary:

As an HR Coordinator, you’ll provide administrative and coordination support to our HR Business Partners and HR leadership team. You’ll help with recruiting, interview scheduling, offer letters, candidate communication, employee engagement activities, documentation, reporting, and HR projects. This position reports to the Director of Employee Engagement and Retention.

This position is ideal for someone who is organized, dependable, detail-oriented, and comfortable supporting several priorities at once. You’ll be part of a collaborative HR team that values communication, professionalism, confidentiality, and excellent service.

Work Location: Hybrid

Employment Status: Full-time, hourly

Travel: Limited regional travel may be required.

Benefits:

• 9 Paid Holidays
• Paid Time Off accrued from the date of hire
• Performance-based pay increases
• Medical, Dental, and Vision benefits with employer contribution
• Free Life and AD&D Insurance Plan
• Health Savings and Flexible Spending Accounts
• Short-Term Disability Insurance
• Group Voluntary Term Life Insurance for employees, spouses, and dependents
• Paid Parental Leave
• Tuition Reimbursement
• Retirement Plan with company annual match

Duties and Responsibilities:

• Coordinate interviews and communicate with candidates throughout the hiring process
• Prepare and route offer letters using approved templates and compensation information
• Track candidate progress, offers, start dates, and pending hiring steps
• Help coordinate interview days, job fairs, college career days, and other recruiting events
• Research and maintain information about job boards, community partners, schools, career fairs, and other recruiting resources
• Assist with recruiting frontline team members when needed
• Coordinate HR meetings, documents, trackers, action items, and follow-up reminders
• Help coordinate engagement surveys, employee recognition programs, stay interviews, and exit interviews
• Maintain organized HR templates, SharePoint resources, and workflow documents
• Help manage leave administration, including FMLA, ADA, Paid Parental Leave, and unpaid leaves of absence
• Maintain leave files and complete related weekly timecards
• Help manage workers’ compensation files, claims, and weekly timecards
• Complete employee verification forms
• Track unemployment claims, reports, and trends
• Protect the confidentiality of employee medical and personal information
• Track policy acknowledgments, documentation requests, compliance items, and deadlines
• Assist with employee file audits and documentation collection
• Prepare routine reports and support ongoing workflow improvements
• Complete and distribute the monthly eNPS report
• Track and send monthly birthday and anniversary EllaCards

Everyone’s career journey is unique. Even if you haven’t handled every responsibility listed, your willingness to learn, stay organized, and support others is what matters. Through teamwork, training, and professional development, we’ll help you continue to grow and succeed.

What Makes You a Great Fit:

• Organized, dependable, and focused on details
• Friendly, patient, and comfortable working with employees and leaders
• Strong follow-through and time-management skills
• Able to manage several priorities and deadlines
• Comfortable making independent decisions when needed
• Strong written and verbal communication skills
• Able to handle sensitive information with confidentiality and discretion
• Service-focused and committed to helping others
• Skilled in Microsoft Outlook, Excel, and Word
• Experience using HR information systems and applicant tracking systems

Education and Experience:

• Associate degree required
• Bachelor’s degree in Human Resources, Business, or a related field preferred
• Familiarity with office procedures and Microsoft Office programs
• Previous experience with HR systems preferred
• At least one year of experience working with the frail or elderly population

Requirements:

• Ability to maintain the confidentiality of participant, employee, and organizational information
• Ability to drive a motor vehicle
• Successful completion of required background checks and healthcare program clearances
• Disclosure of any potential conflicts of interest during the hiring process

Physical Requirements:

• Must be able to sit for extended periods and work on a computer
• Must be able to lift up to 15 pounds at times
• Must be able to access different departments within assigned locations
• Must be able to drive a motor vehicle
• Occasional overnight travel may be required for training or temporary coverage at another center

Join Us!

At One Senior Care, you’ll be part of a supportive, mission-driven team working together to help seniors remain safe, healthy, and independent in their homes and communities. Your work will help create a positive experience for candidates, employees, and leaders across our organization.

One Senior Care is an Equal Opportunity Employer. Employment is contingent upon successful completion of required background checks and any clearances required for federally funded healthcare programs.