Billing Clerk

Billing Clerk

The Billing Clerk is responsible for performing accounts receivable activities, including daily billing, invoice generation, and cash application. This role ensures accurate reconciliation of daily cash receipts, supports month-end close through A/R adjustments and statement preparation, and maintains proper documentation. The position collaborates with the sales team to resolve customer account discrepancies and is accountable for adhering to company policies, procedures, and internal controls.

Physical Requirements

Stand or Sit (Stationary position), Walk (Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Perform daily billing and customer cash application activities
• Prepare and process invoices, and maintain organized documentation and filing systems
• Reconcile daily cash deposits, including lockbox, mail, and walk-in receipts
• Communicate with the sales department to resolve customer account issues, including short payments, invoice disputes, claims, delinquent accounts, and returned payments
• Process month-end accounts receivable adjustments
• Generate and distribute month-end A/R statements
• Ensure compliance with all company policies, procedures, and internal controls

Supplemental Duties & Responsibilities

All other duties and responsibilities assigned by management.

Required Skills

High school diploma or GED required; bachelor's degree preferred. Minimum of 2 years of experience in credit and collections within a commercial environment, including cash application, required. Strong verbal and written communication skills. Proficiency in Microsoft Office applications. Ability to work effectively within a team environment and collaborate with individuals at all levels. Knowledge of administrative and clerical procedures, including word processing, file and records management, and general office practices. Highly organized, detail-oriented, and efficient.

Compensation Range

The anticipated compensation for this position is USD $22.00/Hr. - USD $26.00/Hr. depending on experience, qualifications, and location.