Recruiting Coordinator/Administrative Support

Job Description

Job Description

Position Title: Recruiting Coordinator / Administrative Support

Location: Fort Myers, FL

Employment: Full-Time or Part-Time Available

About Us

Modern Tek Solutions is locally owned and operated in Southwest Florida and is a leading provider of technology solutions, specializing in low voltage infrastructure and network services. We pride ourselves on delivering high-quality services to our clients, ensuring seamless communication and connectivity in today's fast-paced digital landscape.

Our Mission

To implement tailored and extraordinary modern-day technology, while achieving complete customer satisfaction in all of Florida.

Job Summary:

Modern Tek Solutions is seeking a motivated and organized Recruiting Coordinator / Administrative Support team member to assist with recruiting efforts and daily office operations. This position plays a key role in helping the company grow by sourcing candidates, coordinating interviews, supporting onboarding efforts, and assisting with administrative tasks throughout the office.

The ideal candidate is detail-oriented, professional, organized, and comfortable multitasking in a fast-paced environment. When recruiting needs are lighter, this individual will assist with general administrative support to help ensure smooth day-to-day operations.

Responsibilities:

Recruiting Responsibilities:

1. Assist with recruiting efforts for field and office positions using Indeed and other hiring platforms.
2. Review resumes, screen candidates, and coordinate interviews with management.
3. Communicate with applicants regarding interview scheduling, onboarding requirements, and hiring updates.
4. Post and maintain job listings to ensure they remain accurate and competitive.
5. Maintain applicant tracking records and organize candidate information.
6. Assist with onboarding new employees, including preparing paperwork, scheduling orientations, and coordinating new hire documentation.
7. Follow up with candidates regarding background checks, drug screenings, and employment paperwork.
8. Support company hiring initiatives and help improve recruiting processes.

Administrative Responsibilities

1. Answer and direct phone calls, take messages, and respond to inquiries professionally and promptly.
2. Prepare and distribute correspondence, reports, and other office documents.
3. Maintain office filing systems, both physical and electronic, ensuring records are organized and accessible.
4. Running errands when needed.
5. Assist with invoice processing, purchase order documentation, and expense tracking.
6. Manage office supply inventory and place orders as needed.
7. Assist with organizing company meetings, presentations, and internal communications.
8. Handle incoming and outgoing mail, shipments, and deliveries.
9. Perform general clerical duties such as scanning, copying, filing, and data entry.
10. Help maintain cleanliness and organization throughout the office environment.
11. Collaborate with leadership and team members to support daily business operations and company initiatives.

Qualifications:

1. High School Diploma or equivalent required; Associate degree preferred.
2. Previous experience in recruiting, human resources, administrative support, or office coordination preferred.
3. Strong organizational skills and attention to detail.
4. Excellent communication and interpersonal skills.
5. Ability to multitask and prioritize responsibilities effectively.
6. Proficiency in Microsoft Office and general computer applications.
7. Ability to maintain confidentiality and handle sensitive information professionally.
8. Experience with Indeed, ADP, or applicant tracking systems is a plus.
9. Valid driver’s license and reliable transportation.

Additional Company Information:

This is a full-time position offering:

- Paid time off

- Sick days

- 401k retirement fund with 3% Matching

- Yearly profit-sharing Bonus*

- Medical, Dental, Vision Benefits

Modern Tek Solutions is an Equal Opportunity Employer and promotes a Drug Free Workplace.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. The company reserves the right to modify the description at any time or to reasonably accommodate individuals with disabilities.