Executive Assistant & Content Operations Coordinator

Company Description dae is a digitally focused, humanity-centric education company that blends technology, creativity, and empathy to deliver meaningful experiences. The team is committed to using digital tools in ways that prioritize people, relationships, and real-world impact. Collaboration, curiosity, and continuous learning are core to how work gets done. Team members are encouraged to bring their perspectives, experiment, and help shape both internal operations and client-facing work. Joining dae means contributing to a culture that values both innovation and human connection - and that puts a premium on personal accountability.

Role Description This is a full-time, on-site role based in New Haven, CT with occasional days at our other campuses in CT. The Executive Assistant & Content Operations Coordinator will provide direct administrative and operational support to CEO. This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced, digitally driven environment that also has a high premium on healthy human relationships.

Core Responsibilities

Executive Support

· Manage the CEO's calendar, email, and communications with precision and discretion. Includes meeting scheduling, expense tracking, and preparation meeting materials and post-meeting summaries.

· Own traffic management between the CEO and direct reports and key external partners - incoming requests, deliverable tracking, follow-up queues, and overall ensuring follow-through on key initiatives and activities

· Anticipate needs before they become problems; flag risks early

Brand & Content Operations

· Project manage execution of CEO’s integrated curriculum, content, and brand plan (including speaker submissions, media and press kit assets, podcast outreach, conference logistics).

· Organize content calendars, tracking deadlines, routing materials for review and approval, and maintaining documentation in shared systems and project management tools

· Coordinate with internal team members and external vendors (including video/digital) to keep production on schedule

· Maintain and distribute monthly asset lists to the development team

Research

· Conduct targeted research in support of executive priorities, partnership development, and communications strategy

· Research and data are not superficial here, they feeds live decisions. The individual in this role must operate accordingly.

Qualifications

• Strong organizational, time management, and prioritization skills, with the ability to manage multiple deadlines and stakeholders.
• Experience supporting executives or senior leaders, including calendar management, meeting coordination.
• Familiarity with content operations or content workflows, such as managing content calendars, tracking drafts and approvals, and maintaining shared documentation.
• Proficiency with productivity and collaboration tools ( Microsoft 365 and project management platforms such as Monday.com).
• Excellent written and verbal communication skills, with attention to detail, clarity, and professionalism.
• Ideal candidate also has at least basic visual design skills (e.g., Canva; Adobe Creative Suite or similar would be a differentiator)
• Ability to work on-site in New Haven, CT, with possibility of one (and on rarer occasions two) days a week at our Stamford or Hartford locations. collaborate effectively with cross-functional teams,
• Maintain a high level of confidentiality and discretion. This role will have access to most communication and documents moving in/out of CEO's office and a very high level of integrity on issues of confidentiality is a strong requirement.
• High level of adaptability to changing priorities and willingness to learn new tools and processes. Innovation and constantly being ahead of the curve in Education is and has been a central differentiator for dae - our internal operations reflect that priority.
• Previous experience in operations, administration, content coordination, marketing, or a related field is preferred; a credential in any of these areas is great but what matters much more is demonstration of actual work and impact in these areas.

Competitive compensation + generous benefits package (dae pays 100% of premiums for all FT employees for medical, dental, vision, and long-term disability insurance; employees have no cost for complete and high-quality health insurance coverage.