Finance - Administrative Assistant

Administrative AssistantThe Administrative Assistant role entails providing support to a team of senior-level professionals within Finance and Procurement. The responsibilities include:Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistantsAnswering calls and acting as a gatekeeper for senior-level professionalsBooking conference rooms for internal and external meetings; meeting and greeting guests, and registering guests in the visitors' systemManaging detailed corporate expenses including tracking receipts and reimbursementsCoordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservationsAssisting with a variety of bespoke projects, including event planningMaintaining and organizing filesCoordinating and supporting various business culture initiativesActing as back-up support for other senior-level professionalsBlackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, and have sound judgment and demonstrated excellence in prior endeavors.In addition, the successful candidate must meet the following qualifications:5+ years of administrative assistant experience supporting two or more senior-level professionalsStrong Microsoft Office skills (including PowerPoint and Outlook)Highly organized with strong attention to detailEffectively multi-tasks and prioritizes competing tasks and deadlinesExperience with coordinating travel arrangements; familiarity with Concur is preferredWorks well under pressurePerforms duties with the highest level of confidentiality and professional integrityStrong communication skills; high EQAn independent worker with strong follow-through skillsThe duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.Expected annual base salary range:$70,000 - $130,000Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion.Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.