ES Attendance Clerk (26-27 SY) - Gilbert ES

divh2ES Attendance Clerk/h2pReports To: Principal/ppPay Grade: Paraprofessional 040 (195 days)/ppRevised: 1/9/2014/ppJob Goal:/ppMaintain accurate and complete student data records pertaining to student attendance and records, maintain confidentiality of information/ppQualifications:/ppHigh School Diploma or GED/ppSpecial Knowledge/Skills:/pulliKnowledge of general office equipment/liliEffective organizational, communication, and interpersonal skills/liliAbility to effectively use district student management programs after standard training and with reasonable help-desk assistance/liliBilingual English/Spanish preferred/li/ulpExperience:/ppOne (1) year of clerical/secretarial experience or other equivalent experience or background/ppMajor Performance Responsibilities and Duties:/polliPerform all clerical duties necessary to maintain accurate and complete student attendance and other student records within established district guidelines./liliCoordinate with campus and district staff to record all student attendance information in the student management system for submission to the state./liliResponsible for management of TEA Campus Attendance Verification Reports./liliRecord tardies and refer consistently students to Attendance Officer when students arrive late./liliResponsible for management of I Am Present./liliCommunicate with parents/guardians regarding student attendance issues./liliEnsure that all student absences are followed-up with on a daily basis; maintain absence notes for each student./liliResponsible for running Cognos reports for Attendance/liliWork with administrators, counselors, teachers, and other staff to implement intervention plans for students with attendance issues./liliWork with administrators, counselors, teachers, and other staff to implement positive approaches to improving student attendance and punctuality./liliTransfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes./liliMaintain all student active and inactive cumulative files./liliBe responsive to customers by backing up the receptionist during peak office hours./liliAssist students, teachers, and parents as needed./liliReceive incoming calls and take reliable messages as needed./liliMaintain confidentiality of information and student records./liliRemain informed of and comply with state, district, and school policies and regulations concerning primary job functions./liliField calls and respond to customers while Receptionist is at lunch./liliServe as a back-up to the Data Processing Clerk through comprehensive cross-Training./li/olpEquipment Used:/ppComputer, printer, copier, telephone, calculator, and facsimile/ppWorking Conditions:/ppMental Demands/Physical Demands/Environmental Demands/ppPerform tasks with frequent interruptions/ppMaintain emotional control under stress/ppWork to meet established deadlines/ppExtensive typing/repetitive hands motions/ppProlonged use of computer/ppOccasional prolonged and irregular hours/ppCommunicate effectively (verbal and written)/ppSafety:/ppPerform all duties in a safe and responsible manner. Observe all safety precautions. Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve workplace safety./ppThe information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions./p/div