Equipment Operations Coordinator

Job Description

Job Description

Position Overview: This role is responsible for assisting with daily operations of the Equipment department.

Essential Duties:

• Maintains daily fuel logs for all equipment statewide and hour meter readings and enters data necessary to support preventive maintenance scheduling.
• Enters, codes, and processes trucking payroll timecards accurately and in a timely manner.
• Maintains telematics and GPS tracking systems to monitor equipment location and operating hours.
• Maintains company fuel card accounts and user access as assigned.
• Maintains all equipment licensing, registrations, permits, and safety inspection records and ensures registrations, renewals, and inspections are completed accurately, on time, and in compliance with applicable regulations.
• Coordinates equipment transportation and interisland shipping arrangements as needed.
• Assists the Foreman in maintaining a clean, organized, and safe shop and work environment in accordance with company safety and environmental policies.
• Ensures compliance with applicable laws, regulations, and company policies related to equipment, maintenance, parts, and contracts.
• Assists Purchasing with ordering materials, parts, and supplies for various company departments.
• Performs other duties as assigned.

Other Duties:

• Works closely with Fuel and Service truck drivers, purchasing and EQ Manager
• Promotes awareness of and follows Company and general safety policies. Must participate in Safety Inspections and Safety Task Analysis.
• Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.

Working Conditions:

Work Hours: M-F 6:30am to 3:00pm (30 min lunch)

Equipment Use:

• Computer
• Calculator
• iPhone

Mental and Physical Demands:

Must be able to lift, push, pull, carry up to 15 lbs.

Communication Demands :

• Excellent interpersonal skills to ensure effective internal and external communications.
• Internal Contacts: Shop personnel, Purchasing Personal, Accounting staff, other staff as needed.
• External Contacts: Vendors, maintenance providers and outside repair shops.

Minimum Qualification Requirements:

Skills/Knowledge:

Math: Uses basic math functions to perform daily tasks.

Reading: Must be able to read and understand technical material.

Licenses: Valid driver's license and favorable traffic abstract.

Education: College degree or equivalent applicable experience.

Experience : 5 years of purchasing/warehousing experience. Experience in a vehicle or equipment repair environment required.

Other : Working knowledge of Word, Excel, Access, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.

10 key by touch.