Office Administrator

Job Description

Job Description

Office Administrator | Law Firm Management

About Marron Lawyers

Marron Lawyers is an established boutique business litigation firm serving clients with revenues from $10 million to $5 billion. Since 1995, we've grown from a solo practice to a 13-attorney firm with strong support staff and national reach, representing major companies in the transportation industry and a major shipping port as well as transportation agency. Our attorneys are recognized with highest rankings in peer review and professional standing surveys such as Martindale Hubble and SuperLawyers.

The Opportunity

We're seeking an experienced Office Administrator to oversee the day-to-day operations of our successful law firm, approximately 15 employees including of counsel attorneys. This is a full-time, on-site position ideal for a legal office administrator who wants to play a central role in maintaining and enhancing a well-run, professional practice.

Why Join Us

• Stability and support : Benefit from the knowledge of our semi-retired former administrator (who handles major assignments like bank reconciliations and invoicing) and two office staff/clerks who support administrative functions
• Meaningful impact : Our size allows your contributions to directly affect the firm's success
• Professional environment : Work with capable, motivated attorneys and support staff in a collegial setting
• Growth opportunity : Room to expand your role and take on increasing responsibility
• Established systems : Step into a functioning operation with historical support and proven processes

Core Responsibilities

Daily Operations:

• Day-to-day management of attorneys and employees
• Maintain professionally run and well-organized office environment
• Coordinate with building management and vendors
• Oversee office staff and administrative functions

Employee Management:

• Manage employee benefits programs
• Coordinate compensation administration
• Oversee employee relations and HR matters
• Support staff development and performance management

Financial & Administrative:

• Work with semi-retired manager (available 20 hours/week) on transition, client invoicing and financial matters
• Manage insurance programs (professional liability, general liability, etc.)
• Coordinate with outside accountants and consultants
• Oversee office budget and expenses

Technology & Systems:

• Manage technology infrastructure and software subscriptions
• Coordinate with outside IT consultants
• Update and maintain administrative and legal software/data management programs
• Ensure systems run smoothly and efficiently

Business Operations:

• Support firm marketing initiatives
• Manage landlord relations and office leasing matters
• Assist with client relations as needed
• Relieve principal attorney of administrative tasks to allow focus on legal work

Qualifications

• 3-10 years of experience in legal office administration (candidates with more experience will also be considered)
• Experience managing law firm operations, including:
  • Employee benefits and HR administration
  • Legal software and case management systems
  • Law firm billing and financial processes
  • Technology coordination and vendor management
• Strong organizational and project management skills
• Ability to work independently while collaborating with attorneys and staff
• Professional demeanor and excellent judgment
• Experience with marketing and business development support is a plus
• Comfort managing multiple priorities in a sophisticated legal environment

What We Offer

• Competitive compensation : $75k to $120k depending on experience; regular salary reviews with opportunities for performance based raises.
• Supportive structure : Historical manager available for guidance and major projects, plus two office staff to assist with administrative tasks
• Comprehensive benefits : Health, Dental, Vision insurance
• 401(k) with employer match (after one year)
• Paid Time Off , Paid Sick Leave, and Paid Holidays
• Annual performance reviews with potential raises
• Professional growth : Opportunity to shape your role and grow with an established firm
• Collegial environment : Work with a stable, long-tenured team (many employees 15-20 years)

Ideal Candidate Profile

This position is ideal for:

• An experienced administrator seeking a stable, boutique firm environment where you can have direct impact
• A mid-level administrator looking to take on broader responsibilities in a supportive setting
• A seasoned professional who values hands-on involvement over corporate bureaucracy

Location

Conveniently located near the 405/Lakewood Blvd. exit in Long Beach, with easy access from Los Angeles and Orange Counties.

To Apply

Please submit your resume and cover letter (including salary expectations) to View email address on ziprecruiter.com. In your cover letter, please describe your legal office administration experience and what attracts you to this opportunity at Marron Lawyers.

Marron Lawyers, APC is a boutique law firm headquartered in Long Beach, California. Established in 1994, the firm was founded with a focus on a collegial atmosphere for attorneys and staff; stability; strong compensation and benefits; mentorship for younger attorneys and practice among sophisticated peers for experienced attorneys. Marron Lawyers provides practical and insightful legal services to clients throughout California and other states.

Company Description

Marron Lawyers, APC is a boutique law firm headquartered in Long Beach, California. Established in 1994, the firm was founded with a focus on a collegial atmosphere for attorneys and staff; stability; strong compensation and benefits; mentorship for younger attorneys and practice among sophisticated peers for experienced attorneys. Marron Lawyers provides practical and insightful legal services to clients throughout California and other states.