Administrative Assistant II

Translational Safety Administrative SupportThis position supports a Director-level and above in Translational Safety (e.g., Toxicology, Pathology, and/or gRED Nonclinical Operations [gNO]), as well as immediate staff and functional areas. The position is responsible for timely, accurate and effective administrative support and interfaces with a number of diversified professionals, requiring tact and effective communication skills. This individual is expected to be proactive and creative in managing required activities associated with moderately difficult projects and is also expected to handle multiple priorities, requiring the ability to multi-task. The position coordinates activities with other administrative professionals supporting Translational Safety as well as the Development Sciences division.Functional Role and Key Accountabilities:Maintain multiple complex calendarsFacilitate communications on behalf of the team ensuring key information is provided clearly, quickly and accurately at the appropriate timePlan, schedule, and coordinate onsite/offsite meetings and team building eventsCoordinate travel and conference attendanceProcess invoices, payments, and expense reports using standard corporate applicationsMakes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestionsWorks on moderately difficult assignments, requiring resolution of issues within defined parameters that require occasional deviationSolve problems and make decisions within general parameters set by one's managersExercise sound judgment and discretion of sensitive/confidential informationMaintain standard Development tracking tools utilizing computer and software applicationsServe as a resource for the department staff and administrative teamsProvide back-up coverage for Administrative Professional team membersStrong customer focus and team participationMay also serve as a team leader, coordinating and assigning the work of othersAnd other duties as assignedQualification and Experience:High School Diploma and/or BS/BA REQUIRED 5-10 years exp- Administrative experience and/or transferable administrative skills Thoroughly skilled in all administrative duties Ability to handle routine and impromptu assignments with minimal supervision Must be proficient in general computer applications including but not limited to email, calendar, word- processing, spreadsheet, database, and presentation applications Microsoft Office and Google suite experience highly preferred Moderately skilled in written and interpersonal communication Ability to establish contacts outside of one's work group and functional organization and develop partnerships with others to improve efficiency Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues within and outside of the department Strong organization and prioritization skills with ability to multi-task Genentech and support of project teams and biotech industry experiences a plus EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."