Medical Scheduler

Job Description

Job Description

Medical Scheduler

Location: Berkeley, CA

Schedule: Day Shift | 5x8 (8:00 AM - 5:00 PM)

Position Overview:

The Scheduler II is responsible for coordinating and maintaining schedules for specialized procedures within an assigned department. This role partners closely with physician offices and internal departments to ensure seamless coordination of services, including verifying room and equipment availability. The ideal candidate demonstrates strong communication skills, builds positive relationships with patients and care teams, and maintains strict adherence to compliance and patient privacy standards.

Responsibilities:

Scheduling & Coordination

• Coordinate and manage schedules for specialized procedures

• Collaborate with physicians' offices and internal departments to ensure efficient service delivery
• Confirm availability of rooms, equipment, and resources as needed

Administrative Support

• Answer incoming calls and greet patients and visitors professionally
• Prepare, update, and maintain accurate patient scheduling documentation
• Ensure all records are complete, organized, and up to date

Compliance & Confidentiality

• Follow all departmental, local, state, and federal regulations, policies, and procedures
• Maintain strict confidentiality of patient information (PHI) at all times

Safety & Organization

• Maintain a clean, organized, and safe work environment
• Ensure workspaces and files are properly managed and free of clutter

Team Support

• Build collaborative relationships with team members and other departments
• May assist with training or onboarding of new staff

Qualifications:

• High school diploma or equivalent required (or equivalent experience)
• Minimum of 1 year of recent, relevant experience (healthcare or scheduling preferred)
• Knowledge of medical terminology, procedures, and diagnostic testing
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to prioritize and work efficiently in a fast-paced environment
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and collaboratively
• Strong problem-solving skills with the ability to address routine issues
• Commitment to maintaining patient privacy and compliance standards

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $24.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.