Administrative Assistant

Position Overview Gould Killian CPA Group is seeking a detail-oriented and motivated Administrative Assistant to join our team. This role is ideal for individuals that want to work collaboratively in a fast-paced environment to provide excellent client service. The Administrative Assistant is a first point of contact for the firm, and should exhibit strong interpersonal, analytical, and problem‑solving skills. Principal Responsibilities Client Service Answer phone calls professionally and assist clients or direct them to appropriate personnel Greet clients and visitors in a professional and welcoming manner Schedule appointments with clients, staff, and outside vendors for partners and managers Workflow and Processing Oversee all incoming and outgoing mail/shipping Assist in keeping client data such as addresses, phone numbers, emails etc. updated by completing client update forms File physical and digital documents according to firm document retention policies Administrative Support Perform opening and/or closing office activities Manage petty cash, overseeing process to include ongoing documentation and reconciliation under direction of Office Manager Ensure all deposits are tallied, documented, and prepared for the Office Administrator Oversee the purchase of materials for employee gifts and recognition Order meals for meetings as requested, to include set up and breakdown for meals As the needs of the firm evolve, there may be other duties as requested. Qualifications Associate's degree or bachelor's degree (preferred, but not required) Proficient with Microsoft Office software suite Flexibility to work overtime as needed during reasonably predictable time periods Skills & Abilities Excellent verbal and written communication skills Ability to handle sensitive information with discretion Desire to learn firm procedures and software Desire and ability to collaborate with team toward a common goal Strong organizational abilities and capacity to manage concurrent assignments #J-18808-Ljbffr