Athletic Coordinator

Job Description

Job Description

Athletics Coordinator

Job Description:

Eastside Preparatory School is seeking an organized, energetic, and student-centered Athletics Coordinator to help support our dynamic athletics program. Working closely with the Director of Athletics, this role provides operational, administrative, and event support while helping create an outstanding experience for student-athletes, coaches, and families.

Who we are: Located in Kirkland, Washington—just five miles from Seattle—EPS is an independent school serving over 500 students from grades 5–12. We foster a vibrant community of critical thinkers, responsible individuals, compassionate leaders, and wise innovators. Our collaborative and supportive environment offers fulfilling career opportunities for individuals who value integrity and purposeful change. If you are seeking a workplace that appreciates your unique skills and encourages growth, Eastside Prep may be the right fit for you.

Key Responsibilities

• Support the daily operations of the athletics department across all sports seasons.
• Coordinate game-day logistics, event setup, supervision, and special events.
• Manage athletics communications, social media, student-athlete recognition, and promotional content.
• Assist with scheduling, transportation, uniforms, equipment, and inventory management.
• Support coaches through onboarding, resources, professional development, and program organization.
• Promote student leadership, wellness, sportsmanship, and school spirit.
• Collaborate with students, families, faculty, officials, and community partners to ensure a positive athletics experience.
• Assist with program data, yearbook content, handbooks, and other departmental projects.

Qualifications

• Bachelor's degree preferred or equivalent experience in athletics, education, event management, communications, or a related field.
• Experience working with students, athletics, youth programs, or event coordination preferred.
• Current CPR/AED/First Aid certification preferred or willingness to obtain.
• Ability to work evenings, weekends, and occasional school breaks as needed.

Knowledge & Skills

• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced, collaborative school environment.
• Strong initiative, problem-solving skills, and the ability to work independently while contributing to a team.
• Ability to build positive relationships with students, families, coaches, faculty, officials, and community partners.
• Experience with event planning, logistics, and program coordination.
• Proficiency with Microsoft Office, Google Workspace, and social media platforms; familiarity with athletics management systems (e.g., TeamSnap, FinalForms, Arbiter, Canva) is a plus.
• Commitment to student development, sportsmanship, equity, inclusion, and creating a welcoming, positive athletic culture.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand, walk, run, and supervise during practices, games, and events.
• Work in varied environmental conditions including sun, rain, wind, cold, heat, and noisy athletic and school environments.
• Must be able to lift up to 50 pounds at times.
• Ability to work evenings and weekends as required by athletics events and seasonal needs.

Compensation: $32-$36 per hour

This is a 10-month position running from mid-August to mid-June, with approximately 2 months off without pay during the year.

EPS offers a comprehensive benefits package to support our faculty, staff, and their families.

• Medical/Dental/Vision Insurance (based on FTE)
• Health Savings Account (HSA)
• Access to Walk-In Medical Clinics
• Health Care Spending Account
• Dependent Care Spending Account
• Retirement Savings Plan with Employer Match
• School Dining Hall Stipend (breakfast and lunch)
• Public Transportation Pass
• Employee Assistance Program (EAP)
• Financial Wellness Programs
• Paid Time Off – Sick, Personal, Bereavement, Jury/Witness Duty
• Vacation Pay for Staff
• Parental Leave
• Life and Disability Insurance
• Professional Development Opportunities
• Optional Critical Illness, Accident, Hospital Indemnity Insurance

If interested, please visit the employment page of our website (-we-are/employment/) and fill out the online application form, upload your resume and cover letter indicating why you are interested in and qualified for this position.

Applications will be accepted until the position is filled. No phone calls or drop-ins please.

Thank you for your interest in Eastside Prep and this position!