Administrative Assistant

Job Title Administrative Assistant (Program Management Office) Location Norfolk, VA Schedule Standard Pay Range $22-26/hr Job Description We are seeking a proactive, highly organized Administrative Assistant to provide comprehensive administrative and project support within a Program Management Office (PMO) in Norfolk, VA. This position will support the day-to-day operation of an assigned program, maintaining accurate records and documentation while facilitating effective communication among project managers, superintendents, schedulers, internal teams, external stakeholders, and corporate personnel. The successful candidate will be comfortable working within a fast-paced shipyard environment where priorities and deadlines can change quickly. This role requires someone who is levelheaded, adaptable, detail-oriented, and capable of working independently with minimal supervision while interacting professionally with personnel at all levels of the organization. Military experience equivalency may substitute for some requirements. Key Responsibilities Provide comprehensive administrative support to the assigned program and Program Management Office (PMO), helping ensure efficient day-to-day project operations. Maintain accurate and organized project records, reports, databases, correspondence, and administrative documentation. Coordinate information and facilitate effective communication among project managers, superintendents, schedulers, internal teams, external stakeholders, and corporate personnel. Prepare, maintain, and update spreadsheets, reports, presentations, documents, calendars, and project information using Microsoft Excel, Word, PowerPoint, Outlook, and SharePoint. Manage multiple assignments, priorities, schedules, and deadlines while proactively following up on outstanding information and action items. Review project documentation and data for accuracy, completeness, and consistency, ensuring records and databases remain current. Apply strong organizational, analytical, and problem-solving skills to resolve administrative issues and identify opportunities to improve processes and workflow. Work independently with minimal supervision, exercising sound judgment and adapting quickly to changing program requirements and priorities. Required Qualifications High school diploma or equivalent with a minimum of 3 years of professional administrative experience. Previous shipyard experience and demonstrated ability to work effectively in a fast-paced, dynamic environment with multiple priorities and deadlines. Advanced proficiency with Microsoft Excel and Outlook, along with proficiency in Word, PowerPoint, and SharePoint. Excellent written and verbal communication skills with the ability to interact professionally with project managers, superintendents, schedulers, management, and other stakeholders. Strong organizational, planning, and time-management skills with the ability to prioritize assignments and work independently with minimal supervision. Strong attention to detail and demonstrated ability to maintain accurate records, reports, databases, and project documentation. Strong analytical and problem-solving skills with the ability to resolve issues and support improvements to administrative processes and workflows. Preferred Qualifications Previous administrative experience supporting a Program Management Office (PMO), project management team, or major project/program. Experience within a shipyard, maritime, naval, defense, industrial, or similar project-based environment. Experience directly supporting project managers, superintendents, schedulers, or operations personnel. Experience maintaining project tracking systems, reports, schedules, databases, or shared documentation. Equal Opportunity Statement USPRO is an equal opportunity employer and will consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability and/or other protected categories. We are also committed to providing reasonable accommodation(s) to qualified individuals with disabilities or needs, as required by law. #J-18808-Ljbffr BAE - Platform Solutions