Office Administrator

Office AdministratorThe Office Administrator is the glue that keeps our team together! Everyday we will rely on you to use your interpersonal skills to welcome visitors and assist team members in a multitude of ways. This is a key position at PeopleFund and is 100% in-office at our Downtown Austin Headquarters.PeopleFund's Mission is to creates economic opportunity and financial stability for underserved people by providing access to capital, education, and resources to build healthy small businesses.Our Values are:Integrity FirstService Before SelfExcellence In All We DoIs that you? Awesome! Let's talk about what you'll do at PeopleFund.Job Duties and Responsibilities Include:Support front desk and facility while providing administrative support to our teamEnsure the front desk area of PeopleFund HQ is neat, presentable, and equippedAnswer all incoming phone calls and route them to the appropriate person or department, taking detailed messages as neededHappily, greet visitors, route them to the appropriate people, or provide detailed informationCheck mail in front of HQ building dailySort and distribute mail and packagesSend outgoing mail, including certified mail and FedExSolely responsible for monitoring inventory, ordering supplies, and stocking common areas and breakroomMaintain office equipment and supplies (copy machine, general office supplies)Decorate the lobby and breakroom for holidays and events as appropriateSet up, flip, and clean conference rooms throughout the day for all meetings and working with the meeting owners to decide on appropriate configurationManage conference room calendar and help resolve conflicts as neededManage group lunch orders for internal meetings and customer meetings as requestedCoordinate with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc.Manage vehicles: maintenance, insurance, gas receipts, registration, and usageWork with HR on new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materialsOrder business cards for new and existing employeesResponsible for employee badging and accessAssist in the planning and execution of company events and initiativesAssist with other special projects as needed for all departmentsThe Perks - PeopleFund provides the following benefits for employees:Medical, dental, vision, and life insurance coverage. PeopleFund pays up to 100% for employee only coveragePaid Time Off starting at 3 weeks per year and 12 paid holidays401 (k) retirement plan with match and immediate vestingFlexible Spending Account (FSA) and Health Savings Account (HSA) available for qualifying medical pans and expensesDependent Child Care Spending Account available to employees who qualifyTrue to our Mission, PeopleFund is committed to recruiting and retaining a diverse staff, and to creating a respectful workplace anchored in a deep, shared commitment to inclusiveness. We are proud to be an equal opportunity employer. PeopleFund welcomes applications from all qualified persons from all backgrounds who can contribute to our Team's capabilities as we work together to create economic opportunity in underserved communities.Requirements:Outgoing and optimistic personalityHigh level of emotional intelligenceThorough understanding of keeping specific information confidentialBilingual Preferred (English and Spanish)Professional communication skills, both written and verbalComputer knowledge with working experience using MS Office; specifically, Word and ExcelAbility to multi-task and handle multiple ongoing projects at onceAcute attention to detail and ability to think on your feetKnack for building relationships and engaging people