Accounts Payable Associate

Job Description

Job Description Position Summary EAE USA is seeking a detail-oriented Staff Accountant to join our Accounting & Finance team, with a primary focus on accounts payable and corporate credit card reconciliation. This entry-level role is responsible for processing vendor invoices, maintaining the AP ledger, and reconciling company credit card activity in a fast-paced SAP environment. This is an excellent opportunity for a recent graduate or early-career accountant to build a strong foundation in US GAAP and corporate accounting practices.

Key Responsibilities Accounts Payable · Review, code, and process vendor invoices for accuracy and appropriate approvals · Match invoices to purchase orders and receiving documentation (three-way match) · Maintain the AP aging and ensure vendor payments are processed timely and accurately · Set up and maintain vendor master data, including W-9s and banking information · Research and resolve vendor invoice discrepancies, payment inquiries, and past-due statements · Prepare AP accruals and assist with month-end close related to accounts payable · Support 1099 reporting and year-end vendor documentation · Support internal and external audit requests by gathering AP documentation Credit Card Reconciliation · Reconcile monthly corporate credit card statements against receipts and expense reports · Follow up with cardholders to collect missing receipts and correct expense coding · Post credit card transactions to the general ledger with appropriate account and cost center coding · Identify and resolve discrepancies between credit card statements and internal records · Maintain organized supporting documentation for all credit card and expense activity · Monitor compliance with the corporate card and expense reimbursement policy

Qualifications Required · Bachelor’s degree in accounting, Finance, or a related field · Working knowledge of accounting concepts (debits/credits, account reconciliation) · Comfortable working in Excel, including formulas, basic pivot tables, and VLOOKUP/XLOOKUP · Strong attention to detail and follow-through on recurring, deadline-driven tasks · Good written and verbal communication skills, including comfort following up with vendors and cardholders Preferred · Prior experience or internship exposure to accounts payable or expense/credit card reconciliation · Exposure to SAP or another major ERP system · Familiarity with corporate card platforms (e.g., Concur, or similar expense tools) Core Competencies · Strong analytical and problem-solving skills · High attention to detail and accuracy · Ability to communicate financial information clearly to non-finance stakeholders · Eagerness to learn and grow into increasing responsibility over time · Process improvement mindset with a focus on efficiency and controls · High level of integrity, accountability, and professional judgment