Administrative Assistant

Executive Travel Coordination

Join a Global Leader in Workforce Solutions Net2Source Inc. Who We Are Net2Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precisionRight Talent. Right Time. Right Place. Right Price.

Title: Executive Travel Coordination. Duration: 2 months duration Location: Indianapolis, IN, USA, 46077

Start Date ASAP Weekly Schedule (how many hours/days): 30-40 hours Shift Times: Monday-Friday (8am-4:30pm) Hybrid Opportunity - Will determine hybrid schedule with manager upon hire Any specific skills, requirements or experience you want in a candidate:

• Good Communication skills, able to work & effectively communicate with Executive Leadership Team, Experience with booking travel and experience with Concur required
• Serve as the primary point of contact for executive travel planning and logistics
• Coordinate end-to-end travel arrangements, including flights, hotels, ground transportation, and itineraries
• Manage complex and frequently changing travel schedules across multiple executives
• Anticipate travel needs and proactively resolve scheduling or logistical conflicts
• Ensure compliance with global travel policies and approval requirements
• Itinerary & Logistics Management
• Develop detailed, executive-ready travel itineraries with meeting schedules, locations, and supporting materials
• Coordinate travel-related logistics for meetings, conferences, and executive events
• Liaise with internal stakeholders, external vendors, and travel providers to ensure smooth execution
• Track travel changes and provide real-time updates to executives and key stakeholders
• Administrative & Operational Support
• Maintain executive calendars as it relates to travel and key engagements
• Support meeting coordination tied to travel (agenda alignment, materials preparation, logistics)
• Handle confidential information with a high level of discretion
• Prepare reports, trackers, and travel summaries as needed
• Problem Solving & Escalation
• Serve as a rapid-response resource for travel disruptions or last-minute changes
• Troubleshoot booking issues, delays, cancellations, and re-accommodations
• Escalate critical issues appropriately while maintaining executive confidence

Qualifications

• 3+ years of administrative support experience (executive-level support preferred)
• Proven experience coordinating complex travel arrangements (domestic and international)
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Exceptional organizational skills and ability to manage competing priorities
• Strong communication skills with the ability to interact professionally with senior leaders
• High level of discretion and confidentiality

Preferred Experience

• Experience supporting executive leadership teams
• Familiarity with corporate travel systems (e.g., Concur, BCD Travel)
• Experience working within global organizations or matrixed environments

Key Competencies

• Attention to Detail Ensures accuracy in all travel and logistics planning
• Urgency & Responsiveness Operates effectively in time-sensitive scenarios
• Stakeholder Management Builds trust with executives and cross-functional partners
• Problem Solving Proactively identifies and resolves issues before escalation
• Organization & Prioritization Manages multiple high-priority requests simultaneously

Why Work With Us? We believe in more than just jobswe build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact. Think work-life balance, professional growth, and a collaborative culture where your ideas matter. Our Commitment to Inclusion & Equity Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued. We make all employment decisions based on merit, ensuring a culture of respect, fairness, and opportunity for all, regardless of age, gender, ethnicity, disability, or other protected characteristics. Awards & Recognition America's Most Honored Businesses (Top 10%) Fastest-Growing Staffing Firm by Staffing Industry Analysts INC 5000 List for Eight Consecutive Years Top 100 by Dallas Business Journal Spirit of Alliance Award by Agile1 Ready to Level Up Your Career?