Administrative Specialist

This position is focused on administrative duties—including handling calls, legal documents, and correspondence. The role requires teamwork and the ability to work independently. It is a full-time onsite office position, not hybrid. No legal experience is required. Responsibilities Document scanning, copying and mailing. Maintaining detailed logs and records of documents received and their chain of custody. Working independently at times filing legal documents in a dedicated file room. Consistently and accurately updating case‑management systems. Retrieving and responding to a variety of clients and internal firm requests via phone, email, and workflow steps. Learning basic legal documents and terminology. Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence. Providing exceptional customer service to clients at every level of interaction. Providing support to attorneys in a high‑volume, time‑sensitive atmosphere. Maintaining strict confidentiality of client, borrower information, and firm processes. Performing other duties and responsibilities as needed. Ability to carry 10 pounds or more. Knowledge, Skills & Abilities Excellent verbal and written communication skills. Proficiency in the MS Office suite. Committed to providing exceptional customer service. Can work with others in a congenial, team‑oriented manner. Self‑motivated. Exceptional organizational skills with the ability to multi‑task and adapt to continual change. Excellent attention to detail. Education High school degree required; college degree strongly preferred. Recently graduated from college or have 2–3 years of relevant experience. Physical Demands The employee is frequently required to sit for extended periods of time. Work Environment Normal office working conditions. Noise level is quiet to moderate. Full‑time onsite position Monday through Friday, 8:00 am to 5:00 pm. Benefits Medical, Dental, Vision, Life Insurance, and 401(k) with company match. Observed Federal Holidays, Birthday Holiday, accrue 15 days PTO for the first five years, Diversity & Inclusion Committee and more. Salary: $18.00–$22.00 per hour. All applicants applying for U.S. job openings must be authorized to work in the United States. Because of the high volume of calls received, only qualified candidates will be contacted for consideration. #J-18808-Ljbffr McCalla Raymer Leibert Pierce, LLP