Property Administrator

Job Description

Job Description

Job Title: Property Administrator

Company Overview

Melan Property Management is a multifamily and commercial real estate property management firm founded in 2020 and headquartered in North Bethesda, Maryland, with additional presence in Miami Beach, FL. The company focuses on proactive, customized property management solutions with core values of flexibility, reliability, and convenience, and works across commercial, multifamily, office, industrial, retail, and healthcare sectors. Melan has been in business for five years and is recognized for investing in tailored client service and community-oriented property operations.

Position Summary

The Commercial Property Administrator at Melan supports the efficient operation and administration of commercial properties under management. This role works closely with property managers and the broader team to ensure properties are maintained, financial transactions are processed accurately, tenants are supported, and compliance and documentation are up to date.

Key Responsibilities

Administrative & Operational Support

• Assist with day-to-day commercial property operations and administration. 
• Establish and maintain organized records for property, lease, and vendor files (including contracts, contact lists, correspondence, insurance certificates, etc.). 
• Process general office tasks such as filing, data entry, scheduling meetings, and coordinating internal communications.

Tenant Relations

• Serve as a point of contact for tenant inquiries, providing professional communication and timely responses. 
• Prepare and distribute tenant notices, communications, and routine correspondence. 
• Assist with lease administration tasks, including documentation and renewal tracking.

Financial & Reporting Support

• Assist with processing invoices and accounts payable/receivable in property management systems. 
• Prepare and distribute monthly management reports, summaries, and other supporting documentation. 

Vendor & Maintenance Coordination

• Collaborate with vendors and contractors to coordinate services and maintain property standards. 
• Participate in property inspections and safety checks, ensuring proper reporting and follow-up. 

Compliance & Documentation

• Ensure compliance with local property regulations, maintaining records and documentation as required. 
• Support internal audits and prepare files for review by property managers.

Qualifications

• Education: Bachelor’s degree preferred (Business Administration, Real Estate, or related field). 
• Experience: Experience in property management or real estate preferred; administrative experience a plus. 
• Technical Skills: Proficiency with property management software and standard office tools (e.g., MS Office). 
• Communication: Excellent verbal and written communication skills. 
• Organizational Skills: Strong attention to detail, ability to multitask, prioritize, and work collaboratively. 

Why Work at Melan Property Management?

Growth & Impact

• Be part of a growing company that has established itself in the commercial and multifamily property management space over five years. Melan emphasizes tailored, proactive management strategies and innovative service models that benefit both property owners and tenants alike. 

Values-Driven Culture

• Melan operates with a servant leadership mindset and core pillars of flexibility, reliability, and convenience, applying these values internally with team members as well as externally with clients and partners. 

Professional Experience

• Working with Melan offers exposure to a diverse portfolio of commercial and multifamily properties, hands-on experience with property operations, tenant relations, financial reporting, and vendor coordination. 

Inclusive Environment

• Melan is committed to Equal Employment Opportunity (EEO) and fosters an inclusive workplace. 

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off (vacation, sick leave, holidays)
• Professional development and training opportunities
• Collaborative, supportive team environment