Administration Program Specialist - Confidential

Administration Program Specialist - Confidential Varies between Concord, CA and San Leandro, CA Position Title: Administration Program Specialist - Confidential Salary Range: $2435.76 – $3598.74 Bi-weekly; $63,329.76 – $93,567.24 Annual Reports to: Compliance Manager RCEB is a community-based private non-profit under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties. Overview The Administration Program Specialist supports the Regional Center through the management, processing, and maintenance of contracts and records to ensure compliance with regulations including the California Public Records Act (CPRA). The role is detail-oriented, organized, and manages sensitive information while responding to public records requests and contract-related tasks. Key Responsibilities Prepare, process, and maintain vendor contracts and amendments in compliance with internal policies and state/federal regulations. Track and manage key contract dates, renewals, expirations, and updates using internal systems. Review contracts for accuracy, completeness, and compliance prior to finalization and filing. Maintain the department's record‑keeping systems, ensuring documents are stored, indexed, and archived properly for ease of retrieval. Ensure all records management practices align with internal policy, HIPAA, DDS guidelines, and CPRA requirements. Coordinate and respond to CPRA‑related records requests in collaboration with Legal and other departments, ensuring responses are timely, accurate, and properly redacted when necessary. Use software solutions to maintain, redact, and respond to requests. Support the organization in understanding public access to records and maintain transparency while safeguarding confidential information. Assist with audits, internal reviews, and state reporting by organizing and providing contract and record documentation. Monitor vendor compliance by tracking licenses, insurance documents, and regulatory certifications. Participate in process improvements to strengthen contract and record‑keeping workflows. Pull records and respond to subpoenas. Other duties as assigned. Minimum Qualifications Associate's degree or equivalent work experience in contract administration, legal support, records management, or a related field. Minimum 2 years of experience in a role involving contract or document management. Familiarity with records retention policies and public records law, including CPRA. Strong attention to detail and ability to manage high volumes of documents with accuracy. Excellent organizational and time‑management skills. Proficient in Microsoft Office (Word, Excel, Outlook) and document management tools. Strong communication skills and ability to work collaboratively with both internal teams and external providers. Valid commercial driver's license, automobile, and insurance. Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations. Preferred Qualifications Demonstrated knowledge of California laws, including the California Public Records Act (CPRA), and experience responding to records requests in compliance with legal and procedural requirements. Familiarity with contract compliance laws and experience supporting or overseeing contracts within large public agencies or complex systems. Strong written and verbal communication skills, with experience interacting with members of the public, government staff, internal staff, and outside agencies in a professional, respectful, and service‑oriented manner. Comfortable working within structured government environments, with the ability to navigate administrative systems and adhere to established policies and procedures. Previous experience working in legal office, hospital, Med‑Cal and managed care field, government organization, non‑profit organization and/or comparable related field in a fast‑paced environment. 3 weeks paid vacation + 12 sick days 14 paid holidays + 3 floating holidays Multiple options for medical care (including Kaiser at 100% employer paid for employee) Dental and vision plans CalPERs Retirement (pension) Student Loan Forgiveness Work at Home schedules, if applicable Employee Assistance Program, including mental health care Benefits Paid vacation and sick leave as listed above Paid holidays and floating holidays Medical, dental, and vision coverage Retirement plan (CalPERs) Student loan forgiveness opportunities Work‑from‑home options where applicable Employee assistance program with mental health resources RCEB does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry. #J-18808-Ljbffr