Executive Assistant
Full-time
Montium
Job Title: Executive Assistant
Role Overview
We are seeking a high-energy detail-oriented Executive Assistant to act as a force multiplier for our partnership team. This isn’t a "sit back and wait" role; we need a proactive partner who can manage complex calendars, oversee sales deal flow, and keep our financial accuracy in tight order. The ideal candidate thrives in a fast-paced environment and possesses the "ownership" mentality required to drive projects to completion without constant supervision.
The ideal candidate is proactive and detail-oriented with the ability to act as the right hand to the partners.
Core Responsibilities
Financial & Budget Management:
- Manage expense reimbursement for partners.
- Coordinate the end-to-end process for budget meetings, including preparing reports and ensuring all stakeholders are aligned.
Sales Oversight & Deal Tracking:
- Provide oversight on active sales deals, ensuring that stakeholders are updated and nothing falls through the cracks.
- Monitor the sales pipeline and alert leadership to bottlenecks or urgent priorities.
Strategic Calendar & Communication:
- Manage a complex, fast-moving calendar, prioritizing high-value meetings.
- Act as the primary point of contact for partner follow-ups, ensuring external relationships are nurtured and tasks are executed.
Administrative Excellence:
- Anticipate needs before they arise and take initiative to solve problems.
- Draft high-level correspondence and ensure the executive’s time is spent on the highest-priority tasks.
Key Requirements & Skills
Experience: 3+ years in an EA, Operations, or Project Coordination role.
Financial Literacy: Solid understanding of bookkeeping principles and budget coordination.
Tech Savvy: Proficiency in (xx) and advanced scheduling tools.
- The "It" Factor:
- Fast-Paced: You move quickly but don't sacrifice accuracy.
- Motivated: You are driven by results and take pride in "leveling up" the executive you support.
- Initiative: You don't wait for a to-do list; you create it
Vacancy posted 2 days ago
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