Executive Assistant to the Superintendent

Executive Assistant To The Superintendent

Manage the daily operations of the Superintendent's Office and serve as the primary point of contact for staff, families, and the New Fairfield community. Coordinate the Superintendent's calendar, meetings, appointments, travel, and special events. Prepare correspondence, reports, presentations, agendas, meeting materials, minutes, and communications on behalf of the Superintendent and Board of Education. Provide administrative support to the Board of Education, including meeting preparation, agenda development, electronic records management, and policy administration. Coordinate Board meeting logistics, postings, notices, agendas, minutes, and official records in accordance with applicable laws and regulations. Support the development, revision, publication, and maintenance of Board of Education policies and governance documents. Maintain confidential files, records, and correspondence related to legal, labor relations, student, personnel, and Board matters. Coordinate responses to Freedom of Information Act (FOIA) requests and records requests under the direction of the Superintendent. Serve as a professional representative of the Superintendent's Office and respond to inquiries from staff, families, community members, government agencies, and other stakeholders. Coordinate special projects, district initiatives, and executive-level administrative activities as assigned by the Superintendent. Utilize technology platforms and digital tools to improve communication, organization, workflow, and operational effectiveness. Develop presentations, reports, spreadsheets, and communication materials using Google Workspace, Microsoft Office, Board management software, AI tools, and other technology systems. Perform other duties as assigned by the Superintendent.

Bachelor's degree required. Minimum of five (5) years of administrative support experience, preferably in education, government, municipal, legal, or executive office settings. Demonstrated proficiency with Google Workspace, Microsoft Office, and other technology platforms. Experience utilizing artificial intelligence (AI) and emerging technologies to improve productivity, research, document development, and workflow efficiency. Outstanding verbal, written, interpersonal, and proofreading skills. Strong organizational, project management, and problem-solving skills with exceptional attention to detail. Ability to manage multiple priorities and deadlines while maintaining accuracy and professionalism. Demonstrated ability to exercise independent judgment and maintain strict confidentiality. Experience preparing agendas, meeting materials, minutes, reports, and presentations.