Executive Assistant

Full-Time | Direct Hire | $60,000–$70,000 DOE A well-established mission-driven organization is seeking a highly polished and experienced Executive Assistant to provide comprehensive support to senior leadership. This is an outstanding opportunity for a proactive professional who thrives in a fast-paced environment and is known for exceptional organization, sound judgment, discretion, and the ability to manage multiple high-priority responsibilities with confidence. This role is ideal for someone who enjoys being at the center of executive operations, coordinating complex schedules, special projects, meetings, and high-profile events while serving as a trusted partner to organizational leadership. Responsibilities Provide executive-level administrative support, including complex calendar management, travel coordination, meeting preparation, and follow-up. Serve as the primary point of contact for the executive office, managing communications with professionalism and confidentiality. Coordinate board communications, meeting logistics, agendas, and materials while supporting board-related events and trustee hospitality. Plan and execute executive meetings, leadership events, donor and VIP visits, and other special events in collaboration with internal departments and external vendors. Coordinate scheduling and event logistics for the executive residence, ensuring seamless hospitality and operational readiness. Track contracts and institutional agreements, coordinating reviews, approvals, and documentation while maintaining organized records. Assist with executive communications, strategic initiatives, and special projects. Monitor departmental budgets, process expense reports, and coordinate purchasing activities. Qualifications Bachelor's degree required (Master’s degree preferred) At least five years of executive assistant or senior administrative support experience. Experience supporting senior executives and coordinating executive-level meetings, projects, and events. Demonstrated ability to handle highly confidential information with professionalism and discretion. Experience working with contracts, legal documents, or institutional agreements is strongly preferred. Higher education or nonprofit experience is preferred but not required. Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, along with strong overall technology skills. Exceptional organizational and time management abilities. Outstanding written and verbal communication skills. Professional presence with excellent interpersonal skills. Strong attention to detail and commitment to accuracy. Ability to anticipate needs, solve problems proactively, and work independently. Flexibility to support occasional evening or weekend meetings and special events throughout the year. If you're a resourceful Executive Assistant who enjoys working behind the scenes to keep leadership operating at its best, we'd love to hear from you. Reach out or apply today! #J-18808-Ljbffr