Payroll Administrator

Job Description

Job Description

Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate and timely payroll operations for a busy accounting team in Fremont, California. This role focuses on administering multi-state payroll, maintaining reliable employee pay data, and ensuring adherence to applicable payroll regulations. The ideal candidate brings hands-on Paycom experience, strong attention to detail, and the ability to manage payroll tasks in a fast-moving environment.

Responsibilities:

• Manage bi-weekly payroll processing from start to finish using Paycom, ensuring employees are paid correctly and on time.

• Update and maintain payroll information for new employees, departures, pay adjustments, benefit deductions, and tax elections.

• Monitor payroll practices for compliance with federal, state, and local wage and tax requirements across multiple jurisdictions.

• Reconcile payroll records, tax filings, and related general ledger entries to support accurate financial reporting.

• Investigate payroll variances and respond to employee questions to resolve issues in a timely manner.

• Oversee garnishments, wage orders, and other required deductions with accuracy and confidentiality.

• Produce payroll-related reports for finance, human resources, and leadership as needed.

• Support month-end and year-end payroll activities, including reconciliations and preparation of annual wage statements.

• Provide documentation and payroll support during internal and external audit requests.

• Recommend and implement improvements that strengthen payroll accuracy, controls, and operational efficiency.

• 3+ years of experience managing full-cycle payroll administration.
• Proven background processing multi-state payroll with accuracy and consistency.
• Experience supporting payroll for employee populations ranging from approximately 101 to 500 employees.
• Hands-on proficiency with Paycom for payroll processing and record maintenance.
• Solid understanding of payroll taxes, deductions, garnishments, and applicable compliance requirements.
• Strong reconciliation and problem-solving skills, with the ability to identify and correct discrepancies.
• Ability to work effectively with accounting, human resources, and employees in a fast-paced setting.