Special Events Coordinator

Job Details Job Title: Special Events Coordinator Department: Special Events Posting Date: March 19, 2026 Closing Date for Resumes/Applications: Open Until Filled Starting Salary: $54,039.77 / annually Benefits Offered: Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits. Exempt/Non-exempt: Exempt Status: Full-time The purpose of this position is to assist the Special Events Director with special events for the City of Saint Charles through administration, organizational and logistical support. Essential Duties and Responsibilities Assist Special Events Director in the planning and execution of Special Events for the City, including administrative and logistical support, marketing and communication support, and working at the events. Work with the Director and team to help develop concepts and designs, coordinate mailings of promotional materials and invitations, and assist in logistical planning of events. Support coordination and creation of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content. Maintain records on event activities, progress, status, and post event summary. Maintain calendar of events happening throughout the City to ensure proper planning and timing of new events. Attend events to assist with activities and ensure details are handled as planned and remain on site after the event is over to ensure proper clean up. Work with and give guidance to volunteers and staff involved in event execution. Assist with department administrative duties as needed, including invoice entry and payment, ordering supplies, answering department phone calls. Other duties related to event planning as assigned. Minimum Training and Experience Required Bachelor's degree in Communications, Public Relations, Event Planning, or related field. 1-3 years of experience in event planning. Any combination of education and experience that provides equivalent knowledge, skills and abilities. Valid Driver's License. Physical Abilities Required to Perform Essential Job Functions Ability to exert moderate physical effort in sedentary to light work, typically involving climbing, balancing, stooping, kneeling, crouching, crawling, lifting, carrying, pushing, and pulling. Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as temperature variations or extreme bright/dim light and electrical currents may cause discomfort and pose little risk of injury. Ability to work in hot and/or cold temperatures indoors and outdoors. Able to lift up to 20 pounds. How to Apply Online employment applications can be accessed on our City Website: The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify. #J-18808-Ljbffr