Specialist - Records/Employee Leave

Reports To: Employee Relations Director

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS05

Date Created: 07/2024

Qualifications:

College hours, high school diploma or GED


Proficient keyboarding, spreadsheet, database skills and file maintenance skills


Effective organizational, communication, and interpersonal skills


Exceptional telephone communication skills


Ability to work within deadlines and handle interruptions


Work with confidential material


Knowledge of FMLA and ADA


Patience and flexibility


English and Spanish proficiency


Payroll, salary or benefits experience preferred


Experience in Human Resources preferred

Primary Purpose:

Responsible for tracking, monitoring, calculating pay and ensuring compliance for all areas of employee leave; in particular FMLA, Katy ISD Leave, and Temporary Disability Leave. Prepare actions and reports as needed working closely with the Compensation, Payroll, and Risk Management departments on leave issues.

Major Duties and Responsibilities:

1. Maintain knowledge and be a primary resource to the district on questions related to FML, TDL, ADA, and other leaves; possible presentations to small groups. (handbook, policy, regulations).
2. Process and track leaves for all employees in accordance with required timelines.
3. Provide detailed explanations to employees regarding leave options and ramifications to district pay.
4. Process and track Absence Control Policy.
5. Accurately calculate pay for all biweekly and semimonthly employees related to leave for payroll purposes.
6. Understand and communicate absence codes as related to various forms of leaves and how they may change in the course of a leave cycle.
7. Responsible for processing and approving all personnel actions for biweekly and semimonthly employees related to the Sick Leave Bank.
8. Primary correspondence with staff on questions related to Sick Leave Bank: timelines, paperwork, decisions from Committee.
9. Organize and prepare Sick Leave Bank Committee Meetings.
10. Maintain professional communication with employees who may be under duress.
11. Prepare information for personnel actions related to leave and reports as needed working closely with the Compensation, Payroll, and Risk Management departments on leave issues.
12. Other duties as assigned.

Equipment Used:

Personal computer, printer, copier, scanner, telephone (headset available) and fax machine.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.