ADMINISTRATIVE OFFICER

Job TitleSupervises 46 or more employees, including supervisors, in General Schedule grades GS-04 thru GS-11 engaged in personnel, training management, supply and administrative work and wage system grades MS-08 thru WS-09 engaged in maintenance and repair of vehicles, weapons, and other equipment of the command. Originates and prepares or approves formal requests for filling vacancies and selects or participates with considerable weight in the selection of employees for promotion, reassignment of appointment and other status changes; and recognition of outstanding performance of assigned employees. Approves and disapproves leave and recommends action in such cases as the granting of advance leave or LWOP. Receives formal grievances and resolves, at the lowest possible supervisory level. Takes necessary informal disciplinary action and proposes to higher authority specific, appropriate formal action as warranted. Recommends employees for training and/or development. Implements the provisions of the equal employment and employee relations program, and keeps employees informed on all aspects of the state personnel program pertaining to their situations, either directly or by referral to the appropriate subject matter specialist. Plans, organizes and assigns work to employees on the basis of difficulty of assignments and qualifications of employees. Revises assignments or details employees to other duties as necessary to meet changing work situations, deadlines, or priorities. Reviews work through reports and personal observation for adherence to procedures and standard practices. Sets performance standards and evaluates personnel performance and provides guidance to subordinate supervisors on performance standards. Reviews and approves or disapproves requests for assignments or details. Conducts continuing review of command activities and programs to insure that assigned units are effectively and efficiently progressing toward the desired readiness status. Recommends to the commander policy and procedures or changes thereto and develops detailed instructions for implementation by staff sections, technicians and subordinate units. Reviews training evaluation reports, unit status reports, property inventory reports, maintenance inspection reports, strength reports, etc. Keeps abreast of new policy statements, regulations and directives issued by higher headquarters. Provides direction to and coordinates the activities of each staff section of the headquarters. Provides input to studies relating to reorganization, relocation of units, logistical support, personnel practices, maintenance activities, use of training facilities, etc. Visits subordinate units on a regular basis to provide guidance and assistance, to insure command programs have been limited and to evaluate their effectiveness. Makes day-to-day decisions for the commander in the areas of personnel and equipment assignments, instructions to staff members, and replies to requests form higher headquarters or local authorities. Investigates and recommends appropriate action on accidents or such incidents as property loss or complaints involving units or individuals of the command. Serves as principal representative of the National Guard (and unit commander) in the community. Provides support for comity activities such as parades, celebrations, military funerals, etc. Coordinates with civic officials, club officers, shopping center personnel and school officials for such things as recruiting activities, community support projects, natural disaster or civil disturbance planning, use of facilities for training, and security of facilities. Submits to local news media articles, stories, announcements or advertisements designed to make the public aware of the National Guard and the role it plays in the community and in national defense. Insures that National Guard armories and other facilities of the command are properly utilized and cared for. Arranges with state ARNG officials for repair, upkeep and custodial services for the facilities. Insures that the proper security measures are established and followed. Initiates rental agreement and receives and accounts for monies received from rental of the headquarters armory. Performs other as duties as assigned.