Administrative Assistant (Accounting Firm)

Job Description

Job Description

Job Title:

Administrative Assistant (Accounting Firm)

Location (City, State):

Bannockburn, IL - Fully Onsite

Industry:

Professional Services / Accounting & Consulting

Pay:

$50,000 - $65,000 annually, with potential flexibility up to $70,000 for highly qualified candidates. Overtime eligible.

Benefits:

This position is eligible for medical, dental, and vision insurance, life and disability coverage, FSA/HSA options, 401(k) with company contribution, profit sharing, generous PTO, paid holidays, tuition reimbursement, employee appreciation events, and company-sponsored travel opportunities.

About Our Client:

Addison Group is partnering with a well-established professional services organization seeking an Administrative Assistant to support executive leadership. This is a direct hire opportunity with a stable company known for its collaborative culture, strong employee retention, and long-term growth.

Job Description:

Our client is seeking a highly organized and professional Administrative Assistant to provide executive-level support while assisting with various administrative, operational, and client-service functions. This individual will serve as a key resource to leadership and play an important role in ensuring daily operations run efficiently.

Key Responsibilities:

• Provide administrative support to executive leadership and senior team members
• Manage calendars, meetings, appointments, and travel arrangements
• Assist with billing activities, invoice processing, and payment follow-up
• Prepare correspondence, reports, and client-facing documents
• Process and organize confidential client documentation
• Maintain electronic and physical filing systems
• Coordinate meetings, events, and office logistics
• Support special projects and deadline-driven initiatives
• Assist with general office operations and administrative tasks as needed

Qualifications:

• 3-15 years of administrative support experience
• Bachelor's degree preferred
• Strong Microsoft Office skills, including intermediate Excel proficiency
• Experience supporting executives or senior leadership preferred
• Professional services, accounting, financial services, legal, insurance, or similar industry experience is a plus
• Exceptional attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication and problem-solving abilities
• Comfortable working in a fast-paced environment with changing priorities

Perks:

• Generous PTO package and paid holidays
• Profit-sharing program
• Tuition reimbursement
• Strong employee tenure and career stability
• Collaborative, family-oriented culture
• Employee appreciation events throughout the year
• Company-sponsored travel and recognition programs
• Growing organization with a strong reputation in its industry