Accounts Receivable

Accounts Receivable Specialist

LHH Recruitment Solutions has partnered with a manufacturing company. We're seeking a detail-oriented and proactive Accounts Receivable Specialist to manage the full AR cycle in a fast-paced, production-driven environment. The ideal candidate has experience in manufacturing (or a similar high-volume, multi-customer environment), understands deductions/disputes tied to shipments and pricing, and partners cross-functionally with Sales, Shipping/Logistics, and Customer Service.

Status: Contract-to-Hire (CTH) Location: Fully Onsite (Manufacturing facility) Pay: $20–$23 per hour (based on experience) Schedule: Monday–Friday, 8:00 AM–5:00 PM

Key Responsibilities

• Prepare and issue accurate invoices daily from ERP based on shipments, sales orders, and customer terms.
• Validate pricing, quantities, freight, and tax against POs, BOLs, and packing slips.
• Process credit memos, re-bills, and adjustments with proper approvals.
• Manage assigned customer portfolio; follow up on past-due balances via phone/email per cadence.
• Research payment discrepancies; resolve short-pays, chargebacks, and deductions (pricing, freight, quality/returns).
• Negotiate payment plans and secure commitments while maintaining professional customer relationships.
• Post daily cash receipts (ACH, wire, check, lockbox, credit card) with accurate remittance mapping.
• Apply payments to invoices; clear unapplied cash and resolve unidentified payments in a timely manner.
• Investigate deductions using ERP, PODs/BOLs, customer portals, and internal notes.
• Partner with Shipping/Logistics on POD retrieval; with Sales on pricing claims; with Quality on returns/RMAs.
• Maintain deduction documentation; escalate invalid claims for recovery.
• Assist with new customer setups and credit limit reviews (trade references, D&B, credit insurance portals).
• Place accounts on/off hold based on risk and aging policy; communicate holds to Sales/Customer Service.
• Maintain accurate AR aging; prepare weekly aging summaries and high-risk watch lists.
• Support month-end close with reconciliations, bad-debt analysis, and AR reserve inputs.
• Track KPIs (DSO, % current, >90 aging, cash collected vs. target, deduction cycle time).
• Adhere to internal controls and SOX/ISO requirements (as applicable).
• Document procedures; recommend continuous improvements for speed/accuracy.
• Maintain organized customer files and audit-ready documentation.

Required Qualifications

• 2+ years of AR experience, preferably in manufacturing or distribution.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, Sage 100/300, Infor, Epicor, IFS, MAS90); strong Excel skills (VLOOKUP/XLOOKUP, pivot tables).
• Proven success with collections, cash application, and deduction/dispute resolution.
• Ability to read/interpret POs, BOLs, packing slips, and customer portals.
• Excellent communication and follow-through; comfortable calling customers and negotiating payment timelines.
• Strong attention to detail, accuracy, and ability to prioritize in a deadline-driven, high-volume environment.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Ref: US_EN_27_818271_3114861