Administrative Assistant

Job Title

Consolidated Asset Management Services, LLC (CAMS) provides disciplined and diligent asset management and operations services. As one of the highest quality, lowest cost providers of asset management services in the industry, we contribute significantly to our clients' bottom-line results.

We maximize the value of our clients' assets by providing superior operational performance, tactical commercial optimization, and strict financial controls. CAMS employs methodical and proven processes while exercising informed decision-making. Our experienced team treats every asset under our management as if it were our own. At CAMS, we have a reputation for being creative implementers, flexible problem-solvers, and responsive troubleshooters. If there is an opportunity, we recognize and seize it. If there is a problem, we identify and solve it.

Essential Duties and Responsibilities:

• Assist in the day-to-day activities of the Administrative Office, including timekeeping, creating and supporting the purchase order and requisition process, and monthly expense reconciliations.
• Create purchase orders in Microsoft Dynamics 365 (D365) within delegated authority, verify coding, support documentation and required approvals.
• Enter and verify employee timesheets and assist with retroactive pay corrections and resolve discrepancies with appropriate approvers within established payroll deadlines.
• Coordinate with the Office Administrator to prepare and/or maintain all records associated with employment in a confidential and professional manner.
• Prepare daily morning meetings, monthly safety meeting minutes, and administrative safety topics.
• Support Human Resources in the administration of employee disability requests. Prepare time off calendars for disability period for shift workers.
• Distribute incoming mail and support routine correspondence, filing and administrative requests.
• Oversee the retention of documents in accordance with company policy.
• Organize records in accordance with company procedures and support cross-training, process improvements, and other assigned administrative tasks.

Qualifications and Skills:

• Minimum of 5 years of experience in an office setting.
• High school diploma or equivalent required, with additional education or training in a business discipline preferred.

Other Desirable Skills

• Excellent communication skills and demonstrated computer skills.
• Working knowledge of MS Office Suite Applications
• Attention to detail and strong organizational skills.
• Proficient in all aspects of typical office administration duties
• Exercise judgment and discretion in dealing with matters of a confidential nature.
• Knowledge of Human Resources, and Payroll related policies and procedures
• Ability to perform responsibilities independently and on a timely basis.
• Capable of handling multiple requests from others in a coordinated, efficient manner, arranging or negotiating priorities as required.
• Knowledge of collective bargaining agreements and related work rules

$58,000 - $62,000 a year

Applicants must possess a valid driver's license and maintain a clean driving record, as this position requires occasional travel for company business. Candidates should be comfortable operating a vehicle as part of their job responsibilities and must meet any applicable company and insurance requirements.

CAMS offers a variety of excellent benefits. Full-time employees are eligible for a comprehensive benefits package that may include medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k), flexible spending accounts, health spending account, employee referral incentives, tuition reimbursement, paid time off, and other company-sponsored programs.

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.