AP/AR Specialist

Meade is a full‑service design firm specializing in innovative and cost‑effective engineering solutions for data centers, cloud providers, and large‑scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high‑quality, reliable, and sustainable solutions that drive the industry forward. At Meade, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service‑values that not only define our projects but also shape our workplace culture. The Accounts Payable/Accounts Receivable (AP/AR) Specialist is a key member of the finance team responsible for managing the company’s billing, payments, and financial record‑keeping. This role ensures accurate and timely processing of invoices, payment disbursements, and collections. As an AP/AR Specialist, you will work closely with internal departments, clients, and vendors to maintain Meade’s financial integrity and support the firm’s operational goals. Job Duties Accounts Payable (AP): Create and issue sub‑consultant purchase orders (POs) in accordance with company process and project budgets. Review, code, and process vendor invoices accurately and efficiently. Use current budget knowledge so actual expenses are coded consistently with the budget. Match sub‑consultant bills to purchase orders and ensure proper authorization prior to payment. Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies. Manage and maintain expense reimbursement and credit‑card online portal. Ensure receipts are attached and properly coded/job‑costed as well as compliant with company expense policies. Assist A/R progress billing and month‑end close processes by confirming receipt and entry of all progress billing from sub‑consultants. Accounts Receivable (AR): Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met. Assist in entering new projects and estimates into the accounting system. Prepare and issue accurate invoices for select clients that are billed hourly. Monitor and manage outstanding accounts, driving timely follow‑ups on overdue payments to maintain cash flow. Minimum Qualifications 3–5 years of experience in Accounts Payable and/or Accounts Receivable. Bachelor’s degree in accounting or related field preferred. Experience with QuickBooks, Bill.com, and Emburse (expense reporting management) software preferred. Proficient in Microsoft Office, especially Excel. Exceptional attention to detail, accuracy, and organizational abilities. Excellent written and verbal communication skills with a customer‑service mindset. This is an in‑office position located in Tempe, AZ. The role is open to candidates residing in AL, AZ, AR, FL, GA, IN, MI, MO, NV, OH, OK, SC, TX, UT, VA, WA, WV, with preference for AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. The pay range for this position is $59,100 – $73,200 in Washington. Eligible employees may participate in Meade‑sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company‑sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies. Meade provides equal employment opportunity in all aspects of employment. We do not discriminate against employees or applicants based on race, color, religion, creed, national origin, ancestry, citizenship status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Employment with Meade is at‑will, meaning either the employee or Meade may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law. The responsibilities listed in this job description are intended to describe the general nature of the role and are not an exhaustive list. Duties and responsibilities may change at any time with or without notice. Applicants must be legally authorized to work in the United States. Employment eligibility will be verified as required by law. Employment may be contingent upon the successful completion of background checks, drug testing, and other pre‑employment requirements, permitted by applicable law. Meade maintains a drug‑free workplace. Post‑offer applicants and employees may be subject to drug and alcohol testing in accordance with applicable law, company policy, client requirements, and job‑related safety considerations. #J-18808-Ljbffr