Scientific Engagement Specialist / Lead III

Scientific Engagement Specialist / Lead III

Scientific Engagement Specialist / Lead III

Type: Full Time

Location: Ballston, Virginia

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Public Trust

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Duties & Responsibilities:

• The Scientific Engagement Specialist / Lead III shall assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• The Scientific Engagement Specialist / Lead III will manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• The Scientific Engagement Specialist / Lead III shall maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
• Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• The Scientific Engagement Specialist / Lead III will strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.
• Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.

Minimum/General Experience:

• Demonstrated competence in all aspects of meeting/event planning.
• Highly desired that the Scientific Engagement Specialist III be a Certified Meeting Professional.

Minimum Education:

• A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and have at least 5 years' experience in meeting planning (or similar experience).
• In lieu of the desired certificate, Scientific Engagement Specialist III must have at least 7 years' experience as a conference/event planner.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.