Administrative Assistant (Project Management Team)

Join a dynamic, fast-paced environment where organization and precision make a real difference on projects. This role offers exposure to large-scale infrastructure initiatives, strong professional growth potential, and a culture centered on continuous improvement and collaboration. You will support meaningful projects and build valuable experience in a high-demand industry.

Primary Services is excited to announce the role of Administrative Assistant for a large, well-established client supporting major infrastructure projects. This role is a great fit for a detail-oriented professional ready to contribute in a thriving organization that values structure, accountability, and efficiency. As an Administrative Assistant , you will play a key role in supporting project management operations, ensuring schedules, documentation, and communications remain accurate and up to date across multiple active initiatives. This position operates within a thriving, fast-paced environment where strong organizational skills are essential.

Responsibilities

• Provide administrative support to the Project Management team across multiple infrastructure projects.
• Maintain and update project schedules and tracking spreadsheets in Excel.
• Track project materials and assist with monitoring delivery timelines.
• Coordinate follow-ups with vendors to confirm updates and collect project information.
• Organize and maintain project documentation, records, and status updates.
• Assist project managers with meeting coordination, notes, and general project communication.
• Support documentation and administrative tasks related to project procurement and project files.
• Collect updates from field teams and ensure project trackers and reports remain current.
• Assist with preparing status reports and project updates for internal teams.

Qualifications

• Experience in an Administrative Assistant, Project Assistant, or Project Support role.
• Strong organizational and administrative skills with attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to manage multiple tasks and maintain organized documentation in a fast-paced setting.
• Strong communication skills and ability to coordinate with internal teams and vendors.
• Experience supporting engineering, construction, utilities, or infrastructure teams is a plus but not required.