Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy manufacturing organization in Austin, Texas. This Long-term Contract opportunity is ideal for someone who brings strong payables knowledge, dependable follow-through, and the ability to stay accurate while managing a high volume of work. The person in this role will help keep vendor payments on schedule, maintain organized financial records, and partner with internal teams to resolve invoice issues efficiently.

Responsibilities:

• Process vendor invoices accurately and confirm supporting details align with internal documentation and approval requirements.

• Compare invoices against purchase orders and receiving records to ensure payments are supported and properly authorized.

• Investigate pricing, quantity, or coding discrepancies and work with vendors and internal departments to reach timely resolution.

• Prepare and enter payment information for checks, ACH transactions, and wire transfers in accordance with established schedules.

• Maintain complete and well-organized accounts payable files to support audit readiness, compliance, and record retention standards.

• Reconcile payable activity, monitor outstanding balances, and assist with month-end close tasks related to accounts payable.

• Communicate with vendors regarding account questions, payment status, and reconciliation matters to preserve strong business relationships.

• Support reporting needs by tracking open invoices, aged payables, and other accounts payable activity for finance review.

• Assist with year-end vendor documentation and 1099 preparation while following company policies and applicable regulations

• High school diploma or equivalent required; additional education in accounting, finance, or a related discipline is preferred.
• At least 1-3 years of experience in accounts payable or a closely related accounting support position.
• Working knowledge of accounts payable workflows, including invoice coding, vouching, payment processing, and account reconciliation.
• Experience handling check runs, ACH payments, and other standard disbursement methods with strong attention to accuracy.
• Familiarity with accounting software and solid Microsoft Excel skills for data entry, review, and reporting tasks.
• Clear communication skills and a reliable, detail-oriented approach when working with vendors and cross-functional teams.
• Ability to manage competing priorities in a fast-paced environment while maintaining accuracy and a positive attitude.
• Manufacturing industry exposure, including inventory-related invoice processing, is preferred.