Executive Assistant

Executive Assistant

The Executive Assistant position encompasses highly responsible and confidential activities in direct support of the Chief Executive Officer. Provides secretarial and administrative support to the Chief Executive Officer and other management staff as requested. Has a working knowledge of all Clinic operations, including policies and procedures, and is acquainted with physicians and their specialties.

A day in the life of a PMC Executive Assistant may include:

• Maintains proficiency on related activities within designated systems utilized throughout the clinic. Systems including but not limited to Web Xchange, HER, PM, etc.
• Types, revises and combines material such as correspondence, reports, forms and meeting notes. Independently prepares correspondence in addition to proof reading material or suggesting changes, when appropriate, on correspondence prepared by others.
• Tracks and updates corporate licensures as needed.
• Maintains CEO's calendar, when requested, prepares agendas, arranges meetings, and informs participants of meeting topics.
• Assists with the maintenance of leadership team calendar(s), when requested.
• Receives incoming mail and takes appropriate action.
• Answers and triages telephone calls for the administration office.
• Coordinates scheduling and logistics of office and physician meetings as necessary. Taking notes and recording minutes when needed.
• Serves as administrative/public interface.
• Performs office supply ordering to ensure adequate supplies are maintained onsite at a level to support need.
• Performs other duties as assigned.

Required Qualifications:

High School Diploma or GED required.

Preferred Qualifications:

Five years executive secretarial experience preferred. Experience in the medical field highly desired. Experience in Microsoft office suite (word, excel, and PowerPoint)

Shift: Day Shift (Monday through Friday) no weekends or holidays Pay Type: Hourly (Non-Exempt)