Experienced Personal Assistant /Estate Operations Professional

Experienced Personal Assistant / Estate Operations Professional (UHNW Principal)

Location: Primarily Palm Beach, FL (Relocation Provided)
Travel: Extensive Domestic Travel Required
Compensation: Negotiable, Commensurate with Experience

A highly accomplished Ultra-High-Net-Worth (UHNW) Principal is seeking an experienced, polished, and proactive Personal Assistant with the ability to support complex personal, household, and administrative operations. Candidates with prior Estate Manager or household management experience are strongly encouraged to apply.

This is an exceptional opportunity to join a sophisticated private operation supporting a Principal with multiple residences across Palm Beach, Hawaii, Los Angeles, and New York City . While the role will be based primarily in Palm Beach, flexibility to travel frequently between residences is essential.

The successful candidate will serve as a trusted right hand to the Principal, helping coordinate day-to-day personal affairs while collaborating closely with established household teams and vendors at each property. The Principal maintains fully staffed residences and is currently expanding the Palm Beach team.

Relocation assistance will be provided for exceptional candidates located anywhere within the United States. Housing will be provided while working in each designated location.

Key Responsibilities

• Manage the Principal's day-to-day personal and administrative needs with professionalism, discretion, and efficiency.
• Coordinate complex domestic travel, transportation, accommodations, and detailed itineraries.
• Manage calendars, appointments, reservations, and personal scheduling across multiple time zones.
• Liaise with estate staff, household employees, vendors, contractors, and external service providers.
• Assist with oversight of multiple residences, ensuring seamless communication between properties and household teams.
• Coordinate special projects, events, personal shopping, gifting, and lifestyle management.
• Track household inventories, maintenance schedules, and ongoing property-related initiatives as needed.
• Handle confidential information with the highest level of discretion and integrity.
• Anticipate the Principal's needs and proactively solve problems before they arise.
• Support additional administrative and personal projects as assigned.

Qualifications

• 5+ years of experience supporting a UHNW individual, executive, celebrity, athlete, family office, or private household.
• Previous experience as a Personal Assistant, Executive Personal Assistant, Lifestyle Manager, Estate Manager, or in a similar private service role.
• Estate or household management experience is highly desirable.
• Exceptional organizational and time-management skills with outstanding attention to detail.
• Ability to prioritize multiple competing responsibilities in a fast-paced, ever-changing environment.
• Strong written and verbal communication skills.
• Demonstrated professionalism, sound judgment, and absolute discretion when handling confidential matters.
• Comfortable working independently while collaborating effectively with household staff and outside professionals.
• Proficiency with Microsoft Office, Google Workspace, Apple products, and calendar management platforms.
• A valid driver's license and clean driving record are preferred.
• Bachelor's degree preferred.

Ideal Candidate

The ideal candidate is polished, resourceful, adaptable, and thrives in a dynamic private household environment. They possess a hospitality mindset, remain calm under pressure, and take pride in delivering exceptional service while maintaining the utmost confidentiality. They are equally comfortable managing administrative responsibilities, coordinating across multiple estates, and stepping in wherever needed to ensure the Principal's life operates seamlessly.

What We Offer

• Competitive salary, negotiable based on experience.
• Relocation assistance for qualified candidates nationwide.
• Housing provided while working in each residence.
• Opportunity to work with a respected UHNW Principal and an experienced household team.
• Long-term career opportunity within a sophisticated private operation.
• Exposure to luxury residences and high-level estate operations across multiple premier locations.