Accounts Receivable Coordinator

Accounts Receivable Coordinator

Carr Allison is a well-regarded civil litigation firm, boasting a team of over 150 attorneys across the Southeast. Our unique philosophy of "early identification early resolution" has earned us decades of trust and respect from our clients. At Carr Allison, our success is fueled by the collective efforts of our team, and we believe that an open-door policy is essential to our continued growth. We proudly champion teamwork, collaboration, and the pursuit of excellence as the cornerstones of our firm's culture. Join a team where your growth is our priority and your work truly matters.

We are currently hiring for an Accounts Receivable Coordinator for our Birmingham, AL office.

The Accounts Receivable Coordinator supports the firm's accounts receivable operations in two key areas: assisting the AR Specialist with the daily receipt, processing, and posting of client payments by check and wire transfer and supporting the AR Coordinator who works with attorneys to collect aged receivables. This entry-level position includes on-the-job training. The ideal candidate is detail-oriented, organized, eager to learn, and comfortable communicating with internal staff and clients. Prior accounting experience, particularly in a law firm or other legal setting, is preferred but not required.

Key Responsibilities

• Assist AR Specialist receive, log, and process incoming client payments, including physical checks, wire transfers, and ACH payments.
• Prepare and record check deposits, including remote deposit capture and bank deposit slips as needed.
• Match incoming wires and electronic payments to the correct client, matter, and invoice.
• Research and resolve payments that are unidentified or unapplied.
• Post payments accurately in the firm's billing and accounting system.
• Keep organized intake records, payment logs, and backup documentation for audit and compliance purposes.
• Support AR Coordinator in following up on past-due and aged client balances.
• Prepare aging reports and past-due notices for attorney review.
• Draft and send reminder emails on collections as directed
• Track collection activity and client communications in accounting software and firm's collections tracker.
• Help prepare materials for attorney collection including matter-level balance summaries and payment histories.
• Gather invoices and billing records needed to answer client billing questions or disputes.
• Help identify accounts that may need write-offs, adjustments, or escalation, and route them to the proper approver.
• Answer internal questions from attorneys, legal assistants, and billing staff about payment status and client balances.
• Help with month-end close tasks related to receivables and cash.
• Provide backup coverage for AR team members during absences and peak periods.
• Maintain strict confidentiality of client financial information at all times.
• Handle other related duties as assigned.

Qualifications

• High school diploma or equivalent. An associate's or bachelor's degree in accounting, finance, business, or a related field is preferred.
• Strong attention to detail and accuracy in data entry and payment posting.
• Basic working knowledge of Microsoft Excel, Outlook, and Word.
• Strong written and verbal communication skills, with a professional and courteous phone and email manner.
• Ability to manage several priorities and meet daily processing deadlines.
• High level of discretion in handling confidential financial and client information.
• Willingness to learn Aderant, BillBlast and firm billing procedures.

• Up to 1 to 2 years of experience in accounts receivable, cash applications, collections, billing, or general office or accounting support, including internships.
• Experience in a law firm or legal setting. Legal experience is a plus.
• Intermediate Excel skills, such as sorting, filtering, basic formulas, and pivot tables.
• Experience with Aderant or BillBlast. Experience with other legal billing and accounting systems is also helpful.
• Experience working with attorneys or other professionals on client collections.
• Familiarity with bank portals, remote deposit capture, and wire and ACH processing.

Office Culture:

• Strong, close-knit team with a supportive and easy-going environment.
• Emphasis on teamwork, accountability, and continuous improvement.

Be part of a firm that values your potential and empowers your success.